Executive Team Assistant

About Us

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

About The Team

Our purpose at Downer is to create and sustain the modern environment by building trusted relationships with our customers. Our pillars, Sustainability, Delivery, Relationships and Thought Leadership, give our people the confidence to achieve their ambitions and empower them to bring their most authentic selves to work every day. From training and development opportunities to flexible work options and highly competitive reward and benefits packages, we understand the importance of living our values when it comes to our people.

Job Description

An exciting opportunity has arisen for an experienced Executive Team Assistant to join Downer Group and support three Executives within the Chief Financial Office. and guiding their wider teams. Based in North Ryde, this is a full-time position for someone who is self-motivated, driven, and thrives in a fast-paced environment.

Responsibilities

• Provides administrative support to General Managers, handling high volume of competing requests requiring professional discernment on appropriate urgency/prioritisation to complete.
• Provide calendar support for General Managers with effective communication across various stakeholders.
• Prepare and format documents, presentations, and reports as required by GMs, ensuring accuracy and professionalism.
• Attend, arrange, and administer leadership team meetings, including preparing agendas, compiling papers, and documenting minutes.
• Support the organisation of GM lead team offsites and other events, including ordering catering and managing logistics.
• Nurture a dynamic and collaborative culture.
• Manage purchase orders, invoices, and expenses, including raising and receipting purchase orders, processing invoices and expense claims, and maintaining credit card procedures.
• Assist in the preparation and submission of board and executive leadership team papers on behalf of GMs.
• Coordinate travel arrangements for GMs, including booking flights and accommodation.
  
  

About You

• Flexibility to take on a wide range of responsibilities to support assigned management/department with
• Ability to establish work flow and project priority based on assessment of strategic expectations and consideration of interdepartmental needs.
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
• Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
• A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole.
• Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service.
• Solutions-oriented approach to departmental/company challenges with the ability to identify/analyse scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
• Strong communication skills, verbal and written.
  
  

What We Offer

Downer offers employees a range of career support programs, wellbeing packages, and financial benefits, available through us and our selected partners, including:

• ASX listed company; known for career planning and progression opportunities
• EAP Program, Salary sacrifice superannuation
• Banking, vehicle, and travel & accommodation discounts
• Discounts on technology products
• North Ryde office – drive to work & Childcare Centre in the same building, with preferential acceptance
• Please Note: Applications will not be accepted by email.
  
  

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

Please note, screening and interviews may take place prior to the closing date – applications may also close before this date.