Executive Coordinator

Support the Executive General Manager of P&C with administration, coordination, diary management, and reporting.

Classifications

• Admin / Secretarial / Office Support
• Administration
• Part-time
  
  

Key points

• Enhance your career in administration with Executive Support
• Support a purpose-driven business with an iconic history
• Permanent part-time role, 3 days per week at the Brisbane airport precinct
  
  

Description

Are you an organised and proactive administrator with a talent for strategic support? Do you thrive in a fast-paced environment? This is the perfect position for you!

Role

We're seeking a dynamic Executive Coordinator, internally referred to as a People and Culture Coordinator, to work closely with our Executive General Manager (EGM) – People and Culture. The primary responsibility of this role is to optimise the EGM's time so that they can effectively support our people. This position is essential for providing high-level administrative support to the EGM, including anticipating needs and managing tasks with precision. In addition, you will:

• Provide scheduling and time management support (diary management)
• Facilitate the process of all expense claims, invoice payments, and credit card reconciliation
• Maintain professional and effective relationships with key internal and external stakeholders
• Deliver exceptional customer service
  
  

This role includes managing the dedicated uniform inbox and coordinating key projects of the Uniform Program, as well as supporting the administration component of the RFDS uniforms.

Who are we looking for?

You are an outstanding communicator with exceptional organisational skills, an unwavering attention to detail, and the ability to influence and work with all levels, including Executive and Senior Management. Your strong oral and written communication skills and stakeholder engagement abilities set you apart. Your excellent organisational and time management skills, along with proficiency in using Microsoft Suite programs, demonstrate your ability to establish priorities, manage workloads, and adapt to changing circumstances.

Why Join the RFDS (Queensland Section)

At RFDS (Queensland Section), We Are Deeply Committed To Positively Impacting Those Who Reside, Work, And Commute In Remote, Rural, And Regional Areas Of Queensland. By Joining The RFDS, You Will

• Work with a collaborative and supportive team who are passionate about our purpose and proud of their contribution
• Receive FREE Parking
• Access to generous not-for-profit tax-free benefits up to $18,550, increasing your take-home pay
• Comprehensive orientation program including an onsite aeromedical base tour
• Access to our Employee Assistance Program including counselling, nutrition sessions, financial sessions, and legal advice
• Private health insurance discounts
• Novated leasing available
• Access to a full allocation of a newly launched uniform range at no cost
  
  

Interested?

Apply Now! If you have any questions, please do not hesitate to contact Yasmine Haimes (Talent Acquisition Lead) on 0407 626 498 or recruitment@rfdsqld.com.au.

This role will close on the 13th of September 2024 however, shortlisting will begin before this date. Please do not delay in applying!

About RFDS (Queensland Section)

The Royal Flying Doctor Service is one of the world's largest and most comprehensive aeromedical organisations. The RFDS in Queensland provides excellence in and access to primary health care and aeromedical services across the state. Our emergency retrieval service operates 24 hours a day, seven days a week, delivering the finest care to more than 330,000 Australians each year, that’s one person every two minutes! In addition to aeromedical retrievals of the critically ill or injured, the RFDS also delivers a broad range of essential primary and preventative healthcare services, including telehealth, mental health, oral health and health promotion.

Royal Flying Doctor Service acknowledges the Australian Aboriginal and Torres Strait Islander peoples as the first inhabitants of the nation and the Traditional Custodians of the land. The RFDS is committed to eliminating all forms of discrimination in the provision of healthcare. We embrace diversity and welcome all people irrespective of faith, ethnicity, sexual orientation, or gender identity .

There will be a mandatory requirement to undergo a criminal history check and maintain a driver’s licence. There may be a requirement to undergo a pre-employment medical assessment.