Skills & Competencies for Executive Assistant II

Executive Assistant II job profile

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JOB SUMMARY for Executive Assistant II

Provides multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public.

JOB RESPONSIBILITIES for Executive Assistant II

Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the executive’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources.

Executive Assistant II SALARY RANGE

BASE 50%
$82,985
TOTAL 50%
$85,721
Job Level
P02
Job Code
OF13000095
Education/Degree
Bachelor's Degree
Reports To
Executive

Executive Assistant II Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Executive Assistant II skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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12 general skills or competencies (Job family competencies) for Executive Assistant II

1 Job Family Competencies – Calendaring
Proficiency Level -2
Skill definition-Applying calendaring software to arrange, manage and maintain calendar in your office.
Level 1 Behaviors
(General Familiarity)
Cites examples of practices on how to organize appointments and prioritize to-do lists in the calendar software.
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Level 2 Behaviors
(Light Experience)
Assists in setting weekly and monthly goals to create a priority matrix.
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Level 3 Behaviors
(Moderate Experience)
Demonstrates efficiency in managing time effectively and navigating online calendaring.
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Level 4 Behaviors
(Extensive Experience)
Facilitates the training of advanced features with calendaring software.
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Level 5 Behaviors
(Mastery)
Establishes a standard process for the use of calendaring software.
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2 Job Family Competencies – Call Screening
Proficiency Level -2
Skill definition-Evaluating and identifying a telephone call and deciding how or whether to answer it.
Level 1 Behaviors
(General Familiarity)
Cites fundamental phone etiquette and the process of transferring calls.
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Level 2 Behaviors
(Light Experience)
Clarifies the needs of the caller to efficiently route them to the appropriate team.
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Level 3 Behaviors
(Moderate Experience)
Communicates each department's scope of tasks and responsibilities, helping staff to efficiently redirect calls.
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Level 4 Behaviors
(Extensive Experience)
Evaluates the existing call screening processes to implement changes as needed.
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Level 5 Behaviors
(Mastery)
Designs a virtual office multi-line telephone system to provide advanced call forwarding, routing, and answering rules.
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3 Executive Assistant II - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Executive Assistant II
Proficiency Level - 4
5 Competency for - Executive Assistant II
Proficiency Level - 5

12 soft skills or competencies (core competencies) for Executive Assistant II

1 Core Competencies – Knowledge of Organization
Proficiency Level -2
Skill definition-Displaying in-depth understanding of our business vision, strategy, structure, operations, etc., and the ability to apply them appropriately.
Level 1 Behaviors
(General Familiarity)
Describes how one's roles and responsibilities contribute to organizational success.
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Level 2 Behaviors
(Light Experience)
Discusses the roles and responsibilities of own business unit.
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Level 3 Behaviors
(Moderate Experience)
Aligns own department's plans with the enterprise mission and vision.
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Level 4 Behaviors
(Extensive Experience)
Advises on how to solve problems using proper organizational channels.
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Level 5 Behaviors
(Mastery)
Fosters a desired culture to drive our organization's mission and values throughout our workforce.
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2 Core Competencies – Attention to Detail
Proficiency Level -3
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Cites steps and tips to improve attention to detail in the workplace.
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Level 2 Behaviors
(Light Experience)
Performs assigned responsibilities according to standard procedures and standards.
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Level 3 Behaviors
(Moderate Experience)
Implements a variety of cross-checking approaches and mechanisms.
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Level 4 Behaviors
(Extensive Experience)
Creates and implements quality management processes for our business.
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Level 5 Behaviors
(Mastery)
Defines possible hurdles to projects and creates strategies to deal with them.
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3 Executive Assistant II - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Executive Assistant II
Proficiency Level - 4
5 Competency for - Executive Assistant II
Proficiency Level - 5

Summary of Executive Assistant II skills and competencies

There are 0 hard skills for Executive Assistant II.
12 general skills for Executive Assistant II, Calendaring, Call Screening, Computer Literacy, etc.
12 soft skills for Executive Assistant II, Knowledge of Organization, Attention to Detail, Confidentiality, etc.
While the list totals 24 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Executive Assistant II, he or she needs to be proficient in Knowledge of Organization, be skilled in Attention to Detail, and be proficient in Confidentiality.

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