Property Administrator - Commercial (Victoria)

An innovative thinker. Energetic. Flexible (not just from yoga). Someone who works from yes! Are these words that others use to describe you? If so, we’re looking for you.

You

• Have a knack for fostering positive relationships with tenants
• Are detail oriented and are known for your flexibility and ability to multi-task
• Are an independent self-starter with a strong work ethic
• Thrive in a fast-paced environment with multiple interruptions and moving deadlines

You will

• Act as the main point of contact for tenant inquiries and maintenance requests from our Market Square location
• Establish strong relationships with tenants and provide a proactive, exemplary level of service
• Review, code and track accounts payables and prepare purchase orders, as required
• Follow-up on tenant rental payments and assist the PM, as required, with rent collections
  • disburse tenant invoices and respond to inquiries
• Collect tenant insurance certificates and ensure compliance to tenants’ leases
• Prepare Tenant Notices
• Assist the PM with tenant move-ins and tenant move-outs and sending out the necessary correspondence
• Follow-up on tenant sales reports and disburse percentage rent invoices
• Liaise with third-party service contractors/trades, as required, and assist PM with tendering contracts, coordination of services
• Assist the PM with annual operating and capital budgets preparation, as required
• Work collaboratively with other team members in leasing, asset management, construction, accounting, and development, and all other stakeholders
• Maintain utility tracking and other operational reporting, as required, through portals
• Assist the Property Manager in research and special projects
• File and organize office documentation and perform data entry
• Fulfill general reception duties (answer phones, greet guests, place supply orders, organize mail and courier packages)
• Complete other miscellaneous duties, as assigned

You have

• A minimum of 3 years’ experience as a Property Administrator with A/R and A/P experience
• Excellent communication skills, both oral and written
• Excellent organizational skills
• Strong knowledge of MS Office and Excel
• Experience with Yardi (an asset)

We have

• Great, diverse, authentic people!
• Unlimited career growth opportunities
• Mentorship from the ‘best in the biz’
• A Corporate Giving Strategy supporting community development
• Annual salary reviews and performance bonuses
• A 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program
• An Educational Assistance Program
• ‘Dress for your day’ policy… and more!

Salary range

• $55,000 - $65,000 per year estimated, based on experience

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

We work hard. We work smart. We work in teams. We challenge the status quo and have fun doing it. We believe in developing our people to maximize their potential. Conversations are candid, conflict is swiftly resolved and coaching is continuous.

Founded in 1991, Anthem is a team of more than 750 people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 385 residential, commercial and retail projects across western North America. Our growing residential portfolio includes 31,500 homes that are complete, in design or under construction, from master planned mixed use residential and multifamily, to townhome, rental and single family communities. We own, co-own, manage or have previously owned over 10 million square feet of retail, industrial and office space. We have developed more than 60 communities across 9,000 acres of land in Alberta, British Columbia and California.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.