AR & AP Specialist

About the job

We are seeking someone who can support our accounting team, focused on activities related to our trade accounts payable, trade accounts receivable, loan payments receivable, loan fundings payable, and collection activities.

This person is extremely organized and is a team player who enjoys supporting and helping the business to succeed. This person will be working with sensitive information and financial details, therefore, there is an expected level of professionalism and discretion required, and background screening will be required.

This position will encompass working with two organizations and will require the successful candidate to be able to seamlessly move from one organization to the next.

Key Responsibilities and Activities

Trade Accounts Payable:

• Managing AP email inboxes
• Pulling invoices from online vendors
• Sending invoices out for approval
• Posting approved AP invoices
• Preparing AP related payments (cheques, EFTs, e-transfers, wires) to be sent for payment approval
• Filing AP invoices and sending payment remittances to vendors
• Answer AP related phone calls
• Employee expense reports
• Corporate credit reports & assisting in managing corporate credit card transactions within Float
• Posting approved credit card transactions

Trade Accounts Receivable:

• Managing AR Payments email inbox
• Preparing AR invoices
• Posting AR payments against invoices
• Collection related duties to ensure timely payment
• Filing AR related items for permanent record keeping

Loan Accounts Receivable:

• Process daily loan PAP files and submit to the bank for approval
• Reviewing and filing loan PAP file validation reports
• Posting daily chargebacks to loan accounts
• Communicating daily chargebacks
• Supporting our collections & payments team with direct client requests such as additional payments, prepayments, restructures, chargebacks, skip/defer payments
• Direct support with collection activities: contacting clients via phone, text, and email on missed loan payments, following up on broken payment promises, negotiating payment plans on loan balance arrears

Loan Funding Payables:

• Processing daily loan funding PAP files and submit to bank for approval
• Processing unique daily loan fundings such as manual fundings, split fundings, deposit/balance fundings, and cheque fundings and submit for approval
• Reviewing and filing funding PAP file validation reports
• Assisting the Senior Accountant with Final Approval review stage of contracts that are ready to be funded
• Notifying the funding team that fundings are completed allowing for timely communication with our clinics around funding confirmations
• Assisting the Senior Accountant with the creation of new clinics and updating existing clinics in our loan management database and submitting for approval

Requirements

• Self-motivated individuals who learn quickly and exhibit exceptional organization skills
• Pleasant and friendly, who enjoy working with others
• High performers with a proven track record of exceptional work
• Multi-taskers that can handle multiple tasks and remain organized and timely
• Consistently demonstrating excellent written and verbal communication skills
• Experienced with documentation and detailed administrative work
• Prior experience with accounts receivable and/or accounts payable
• Strong computer literacy (Word, Excel, Outlook, Etc.)
• Highly organized with exceptional attention to detail
• Great phone demeanor with a pleasant attitude
• Ability to work full-time hours (with some work flexibility)
• Quick learner who can adapt to various situations and can learn on the fly
• Experience with direct-to-consumer collections required or an eagerness to learn

Location

This is an in-office role. Our Toronto office is located at 171 East Liberty Street in the heart of Toronto's Liberty Village neighborhood.

What we offer

• Base Salary ($55,000-$60,000) commensurate with experience
• Bonuses based on performance
• Dental, Vision and Health Benefits – 100% employer paid with the exception of LTD
• 2 weeks paid vacation
• Fun and energetic workplace
• Advancement opportunities for top-performers

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• Accounts receivable: 1 year (preferred)
• Accounts payable: 1 year (preferred)

Work Location: In person

Expected start date: 2024-08-01