Buyer

Ottawa, ON Full Time

POSTED ON 2/25/2024 CLOSED ON 2/26/2024

Job Posting for Buyer at Canada Post - Postes Canada

Job Requisition Id: 177623
Business Function: Sourcing Management
Primary City: Ottawa
Province: Ontario
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: UPCET01
Number of Vacancies 2
Job Closing Date (MM/DD/YYYY): 04/22/2024

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

The Buyer, conducts all procurement activities associated with the acquisition of goods and services in accordance with the international trade agreements, corporate policy and procurement guidelines, conducting needs analysis to determine optimal method of sourcing user requirements.

Job Responsibilities

Below are the main job requirements and responsibilities for the Buyer.

Develops and maintains a thorough understanding of corporate policies and corporate purchasing policies in order to mitigate potential risks to the corporation in the execution of the procurement cycles of planning, sourcing, contracting and contract management.

Conducts needs analysis with clients to determine short and long term requirements; identifies and conducts analysis for areas for procurement consolidation. Reviews monthly expenditures against Contracts and consults with the client community. Determines optimal method of sourcing user requirements using competitive tendering arrangements, direct or sole source suppliers.

Ensures procurement activities are conducted consistent with Canada Post’s obligations under applicable Trade agreements and in accordance with CPC’s procurement guidelines.

Prepares and issues Request for Proposals (RFP) and other RFx documents. Acts as single point of contact for supplier clarification inquiries. Oversees the opening of tenders and ensures the overall integrity of the tendering process is maintained.

Executes the procurement process, negotiates contract terms, conditions and pricing that reflects the business arrangements under which the contracted goods and services are to be provided. Conducts proposal evaluations and identifies and develops evaluation criteria. Coordinates technical, quality assurance evaluations. Finalizes evaluations and prepares business case/executive summary to support supplier selection.

Job Responsibilities (continued)

Ensures that contracting documents fully define all conditions such as scope, commercial, legal, financial, risk management, quality assurance etc., and accurately reflects the business arrangements under which the contracted goods or services are to be provided. Prepares all contract award support documentation and contracts for approval. Notifies and de-briefs unsuccessful suppliers.

Ensures the internal Client participates in the development of processes to monitor supplier performance to ensure all elements of goods or services are in accordance with scope of work and specification. Engages Team Lead support to mitigate the potential risk to the corporation.

Monitors and expedites contract deliverables and participates in supplier audits. Implements contract Amendments. Prepares reports for management such as contract renewal status.

As required, consults with engineering technicians on the procurement of goods that are no longer available or have been replaced.

Qualifications

Education

University degree in a relevant discipline such as Commerce, Finance, Purchasing or Engineering with a satisfactory business component OR a college degree in Purchasing, or Supply Chain Management

Experience

One year experience working in procurement which would include sourcing and contracting (e.g. purchasing strategies & planning, bid solicitation, bid evaluation, contract drafting, supplier development and / or contract administration).
CSCMP certification or working toward certification would be an asset

Other Candidate Requirements

Experience with IT procurement and Public Procurement would be an asset
Extensive knowledge of corporate policies, applicable trade agreements and acceptable industry procurement standards
Knowledge of purchasing principles and practices
Skilled in the preparation and completion of Procurement Plans
Working knowledge of the issuance and evaluation of RFPs, RFIs, RFQs and Tenders
Experienced in the preparation, negotiation and execution of contracts
Knowledge of SAP R/3, eProcurement, NAFTA & CETA and related legislative requirements
Adept at preparing and delivering effective presentations.
Ability to effectively resolve issues and plans, organizes and prioritizes workloads.

Other Information

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination– We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches.
Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride– We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do