Job Posting for administrative assistant at FIRSTVIEW HOMES LTD
Work Term: Permanent
Work Language: English
Hours: 37.5 hours per week
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
or equivalent experience
Work setting
Relocation costs not covered by employer
Willing to relocate
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Plan and control budget and expenditures
Supervise other workers
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Organize staff consultation and grievance procedures
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations
Supervision
1 to 2 people
3-4 people
Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Word
Area of specialization
Correspondence
Security and safety
Basic security clearance
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
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