Office Coordinator -GDC

GWICH'IN TRIBAL COUNCIL
Inuvik, NT Full Time
POSTED ON 7/22/2024 CLOSED ON 8/1/2024

Job Posting for Office Coordinator -GDC at GWICH'IN TRIBAL COUNCIL

Office Coordinator- Gwich'in Development Corporation

Location: INUVIK, NT-Hybrid possible

Position Status: FULL-TIME (37.5 HOURS PER WEEK)

Office Coordinator

Reporting to GDC chief Executive Officer, the Office Coordinator is responsible for providing a full range of administrative services, greeting all visitors, and managing the main switchboard for the Gwich’in Development Corporation (GDC) office located in Inuvik. All duties will be performed in accordance with the GDC polices, program guidelines and directives.

CORE RESPONSIBILITIES

The Core Responsibilities of this position include, but are not limited to:

1. Will be part of team who provides general office administration services to all areas within the GDC.

2. Performs a variety of administrative support functions to the GDC, including but not limited to as per directives.

3. Coordinates meeting schedules and liaises with internal and external agencies to accommodate meeting priorities.

4. Organizes meetings and related events, Books facilities for meeting and events, arranges for equipment and materials, compiles, and distributes meeting documents, sets up meeting rooms, arranges for video/telephone conferencing, arranges catering, prepares and distributes meeting minutes and action items.

5. Provides administrative and logistical support. Makes travel and accommodation arrangements to GDC staff.

6. Receives and operates the POS (point of sale) machine for all cash, debit, and credit sales.

7. Ensuring the main entrance of the GDC office is locked at noon hour and at the end of the day.

8. Administers the use and maintenance of company vehicles in accordance with the GDC’s Operational policies and procedures.

9. Collects the mail, logs, sorts, and distributes accordingly.

10. Types, formats, proofreads, and prints correspondence, reports, briefing notes, presentations, agendas, and other materials.

COMPETENCIES

The Key Competencies required for this position include:

1. Knowledge of MS operating systems, MS software (Word, Excel, PowerPoint), database applications, Internet, and Email.

2. Knowledge of the overall Gwich’in Development Corporation’s mandate, goals and objectives and the political and social environment in which the GTC programs and services are offered.

3. Knowledge of office and administrative procedures and protocol.

4. Knowledge of and ability to analyze and interpret legislation, policies, and procedures.

5. Problem solving, analytical and evaluation skills.

6. Good communication and interpersonal skills for dealing with internal and external stakeholders.


QUALIFICATIONS

The qualifications required for this position include:

1. Completion of a Certificate/Diploma in Business Administration, Office Administration, or related field.

2. Three to five (3-5) years of office administration and/or customer service experience.

3. Other relevant education and experience may be considered.

4. A valid class 5 driver’s license is also required.

DEPARTMENT

Gwich’in Development Corporation

REPORTING RELATIONSHIP

This position reports to the GDC CEO

LOCATION

This position is in the GDC Inuvik Office.

COMPENSATION

A competitive compensation plan will accompany the successful candidate, including a comprehensive benefit plan.

Preference may be given to candidates who are Gwich'in Participants and have experience working in the non-profit or public sectors or in an Indigenous Government/Organization, preferably in a northern context.

We would like to thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

If this opportunity interests you, please visit https://www.gwichintribal.ca/careers.html to apply by 5:00 PM, Friday, Aug 9, 2024.

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