Procurement Coordinator

Reporting to: Procurement Specialist

Location: Vancouver

Salary: 60-65k

The Company:

JD Sports is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. Established in 1981, the JD Group is a leading global omnichannel retailer of Sports, Fashion, and Outdoor brands. With our retail stores expanding and evolving throughout Canada, The Group is continuously finding and developing talent that adds to the inclusive and diverse work culture. JD continuously and successfully sets the global standard for retail experience best through the unique delivery of the world’s most authentic brands to the market. Our commitment showcasing brands in a premium environment and stores remain a key part of the JD strategy.

The Opportunity:

The procurement coordinator will be responsible for sourcing and managing the purchasing and oversight of delivery and supply chain logistics for the fixtures & materials related to construction of JD stores. The objective of this role is to support the Projects Team in delivering the new store builds as part of an aggressive national rollout. The Property Procurement Coordinator will play a key part in supporting the wider Property team to ensure administrative tasks, planning, organizing, and supplier relationships are maintained. The successful applicant must be able to operate independently whilst also working closely with our Project Managers. The role will require some travel domestically for fixture kit reviews, and if required to assist with new store openings.

Responsibilities:

• Manage purchase order issuance and record costs to reconcile against the CAPEX budgets.
• Ensure delivery and installation schedules for the project rollouts are adhered to.
• Negotiate with suppliers to achieve cost savings where possible.
• Review store layouts and fixture requirements to order with all suppliers.
• Monitor and track international shipments from fixture and IT suppliers.
• Audit the landed fixture kits and prepare for sequential delivery.
• Build and maintain strong supplier relationships. This includes multiple suppliers for similar items to ensure options for unforeseen supply issues.
• Manage the shipping expectations for all purchases with relevant freight companies.
• Coordinate deliveries of all purchasing to JD Sports partner warehouses or direct to site shipments.
• Manage logistics of Projects Team assets including equipment, materials, and fixtures.

KPIs

• Delivery of all supply items on time (as per new store program dates)
• Delivery of all supply items on (or under) budget
• Finalise all accounts and invoices for each new store project
• Procurement cost management – avoidance of supplies at higher rates due to poor procurement management
• Supplier list – ensure a secure supply chain and avoid reliance on minimal number of suppliers

Work, Health & Safety

• Always exercise a duty of care and due diligence.
• Ensure compliance with WHS Policies and Procedures
• Be responsible for complying with all legislative requirements of the company’s Safety System & Strategy and being aware of updates to information, policies or legislation
• Ensure compliance with the requirements of the applicable Safe Work Practice (SWP) that is related to this position
• Identify hazards & risks within the workplace and either fix, remove or report

Human Resources

• Adhere to all company Standards, Policies and Procedures
• Embrace and follow the company values
• Carry out the duties, in accordance with the terms and conditions of employment
• Notify the Human Resources Manager of all employment relations matters
• Assist in investigations and employee relationship matters as advised by the Group Risk Manager
• and/ or Human Resources Manager
• Complete ad-hoc duties as required

Key Competencies

Customer Focus

• Builds and develops lasting relationships
• Actively seeks and explores customer feedback
• Works closely with customers to develop solutions

Planning and Delivery

• Plans and manages delivery to time, cost and customer expectations through best use of combined internal and external resources
• Acts promptly to address delivery/quality issues, taking accountability for resolving them constructively
• Recognises the impact of decisions on other parts of the organisation, customers and stakeholders and takes appropriate action where necessary
• Manages and directs workload to reflect business priorities, delegating as appropriate

Branding and Culture

• Maintains the already strong and consistent culture of respect within the team with a strong focus on customer service, performance and success
• Encourages high performance amongst fellow team members
• Identifies potential conflict situations and takes appropriate pre-emptive action to address them

Learning and Development

• Readily shares knowledge and experience with others, continuing to learn and applies this to the hiring process
• Ensures employee development and internal career progression using consistent frameworks

Improving the Business

• Encourages creativity and innovation to improve ways of working, processes and systems
• Identifies opportunities to improve service and develop the business
• Looks for opportunities to improve systems, processes and delivery to develop revenue and increase profitable growth

Requirements

• Experience with supply chain management and sourcing essential
• International & domestic shipping, customs and freight forwarding experience essential
• Warehouse logistics experience preferred
• Retail operations & knowledge of BOH/stock room practices preferred
• Shopfitting and/or fixturing experience an advantage
• Sourcing of building materials and construction background beneficial
• Ability to liaise and build rapport with a wide variety of stakeholders at all levels both internally and with external suppliers
• Demonstrates discretion when dealing with confidential information
• Excellent problem solving and decision-making skills
• Good level of negotiation and influencing skills
• High level of verbal and written communication skills
• Strong attention to detail
• Hands on and able to handle large volumes of work within tight deadlines
• Excellent organisational and time management skills
• Excellent multi-tasking skills
• Self-motivated and shows a sense of urgency
• Love to work in Excel and feel comfortable operating at an intermediate or advanced level
• Strong administrative skills
• Excellent communication skills, both written and spoken