Arts Admin Assistant - Summer 2024

PoMoArts is seeking a detail-oriented and enthusiastic Arts Admin Assistant who has a love of spreadsheets and organized files to join our team this summer. This will be a project-based position, working closely with our Office Administrator to support the efficient functioning of our Arts Centre. There will be data entry and updating, filing, facilitating rentals and birthday parties, assisting our Customer Service Team, and assisting with reports and other documentation. You will get a behind-the-scenes view of how an Arts Centre works and thrives.

The Arts Admin Assistant position and its duration are subject to funding approval through the Canada Summer Jobs program.

About the PoMoArts

PoMoArts, the Port Moody Arts Centre Society, is a not-for-profit community-arts organization that creates art experiences to engage, challenge, and awaken opportunities for connection. We provide art education, exhibitions, and community art experiences in the City of the Arts with various partners and artists each year.

We are supported by a thriving community of artists, volunteers, donors, businesses, associations, and decision-makers. We are an arts centre run primarily by artists, committed to developing, promoting, and celebrating meaningful arts experiences in Port Moody. We offer a full range of visual, ceramic, fibre, media, performing arts and music programs for people of all ages and experience levels. We curate exhibitions of local and regional artists, emerging and established. We create meaningful community art experiences with our partners that explore social issues, lift voices of those less heard, and support community dialogue.

Responsibilities

Reporting to the Office Administrator, the Arts Admin Assistant will:

• Undertake general administrative tasks and collaborate with the Office Administrator to support the efficient functioning of office operations
• Assisting in day-to-day administrative duties and providing overall administrative support to ensure the smooth running of the office
• Coordinate the booking of rooms in the facility and communicate with clients to understand their needs and ensure proper scheduling
• Facilitate the booking process for birthday parties, including scheduling, payment processing, and ensure a positive experience for attendees
• Assisting the customer service team in handling inquiries, resolving issues, and ensuring overall customer service satisfaction
• Gathering, categorizing, and maintaining documents and implementing file management best practices
• Assist in the preparation of meeting minutes, reports, and other administrative documents

Qualifications

• Post-secondary education or demonstrated experience in administration, arts, education, or a related field
• Have a strong interest in operations and customer service
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Highly effective communication skills, spoken and written
• Linear thinker with an aptitude for creating organized systems and documentation, developing process, and generating new ways to improve efficiency
• Critical eye and strong attention to detail, with an eye for consistency across multiple projects
• Excellent editing and proofreading skills
• Self-starter with the ability to work both independently and collaboratively in a team environment
• Strong organization and time management skills with the proven ability to manage priorities and meet deadlines
• Ability to work flexible hours, including occasional evenings and weekends as required for community events and exhibition openings
• Second language skills are considered an asset
• This position requires the completion of a successful criminal background check prior to commencing employment

Other Eligibility Requirements for the Canada Summer Jobs Program:

• Must be between 19 and 30 years of age at the start of the employment
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act, for the duration of the employment
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Remuneration: $17 / hour

This a full-time (35 hours/week) 16-week youth employment opportunity scheduled to take place from May 6 – August 23, 2024. The position and its duration are conditional upon Canada Summer Jobs funding.

How to Apply

Please submit your application to jobs@pomoarts.ca, according to the following guidelines:

• PDF format only with your COVER LETTER and RESUME
• Your cover letter should clearly indicate why you are interested in this position, what you hope to learn, and what impact it will have on your professional development
• Must use “Arts Admin Assistant” as the subject of your email
• Application Deadline: March 10th, 2024

PoMoArts is an equal opportunity employer. We welcome applications from qualified individuals from diverse backgrounds, and do not discriminate on the basis of gender, gender identity, race, ethnicity, age, sexual orientation, or (dis)ability.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Visit pomoarts.ca for more details.

Job Types: Full-time, Fixed term contract
Contract length: 16 weeks

Salary: $17.00 per year

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2024-03-10
Expected start date: 2024-05-06