Receptionist

Receptionist 

Ricoh is currently looking for a career-oriented individual to support a front desk or high volume mail room and copy centre. In this position, the selected candidate will be responsible for managing, operating and overseeing a fleet of office equipment; including copiers, printers, scanners, faxes and multi-function devices. In addition, the primary focus is building relationships with customers while providing important office support.

DUTIES AND RESPONSIBILITIES

• Courteously meet and welcome customers and general members of the public
• Answers, screen and direct all incoming calls
• Assist visitors with visitor badges
• Responsible for meeting room schedules
• Review and update internal telephone directory
• Monitor and ensure the reception and kitchenette areas are kept tidy and projects a business-like image
• Check and clean boardrooms rooms
• Perform administrative support tasks
• Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
• Delivery of mail and printing projects throughout the customer’s site
• Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Download jobs from email or print queue, sizing, reproducing, sorting and finishing
• Establishing and maintaining quality controls to ensure work accuracy
• Order and replenish inventory supply
• Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
• Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
• Data entry
• Running reports
• Keeping logs of downtime, repairs and meter charges of all copiers/printers on site