Administrative Coordinator

Description

We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service.

Responsibilities

• Answer inbound calls promptly and direct them to the appropriate department or staff member
• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary
• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member
• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office
• Organize paperwork and records, respond as needed, and ensure they are filed correctly
• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records
• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule
• Provide support to the President, Partners, Management, Sales Staff, and other staff as required
• Assist in the administration and record keeping for all samples
• Support digital marketing efforts with the marketing team as required
• Aid in the purchasing of materials as needed
• Deliver excellent customer service to all customers at all times
• Understand and represent the brand professionally at all times
• Work closely with the team to deliver on all client commitments.
  
  

Requirements

• Candidate must have a minimum of 3 years of experience in an Administrative Coordinator role or similar.
• Proficiency in Accounting Functions is necessary.
• Must be able to efficiently Order Office Supplies when required.
• Competency in creating and managing Inventory Reports is required.
• Experience in Purchasing Materials for office use is a must.
• Must have excellent Customer Service skills, with the ability to handle queries and complaints effectively.
• The candidate should be proficient in using various office software including MS Office Suite.
• Strong written and verbal communication skills are required.
• The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
• The ideal candidate should have an eye for detail and commitment to high-quality work.
• Proven ability to work independently and as part of a team is required.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Excellent organizational and planning skills.
• Ability to handle confidential information with discretion is required.
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to