Administrative Clerk

Are you ready to be an integral part of our dynamic team at Fleet & Facility Services? We're seeking a skilled Administrative Clerk to serve as an integral part of our operations! Acting as the first point of contact for our Directors, you'll be at the forefront of our branch's operations, providing essential support and maintaining consistent processes. Your role will be diverse, requiring you to develop a deep understanding of our business goals while aligning priorities to ensure seamless operations. What will you do? - High level of executive confidential interaction required - High level of coordination and communication with multiple stakeholders - Ability to prioritize and organize multiple and varied duties with minimal direction - Manage the flow of incoming and outgoing correspondence and information through the Director’s office, ensuring documents and records are properly entered and recorded - Compile, summarize and send communications to the unit, section and other audiences on behalf of the Director - Manage the Director’s schedule, including monitoring calendars; prioritizing, shifting and scheduling meetings to allow for preparation, down time and travel time - Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, booking catering, managing attendance lists and coordinating guests - Assist with meeting logistics, taking minutes and following up on action items - Provides assistance with recruitment efforts in the area - Formats and drafts various documents, including memos, minutes, letters, reports,inquiries, presentation slides, emails - Provides clerical/computer support to new employees, work experience students and consultants, including initial and general training - Monitors and coordinates various administrative support services for the unit - Prepares, reconciles and submits the credit card expense claims for Directors and/or unit staff - Perform other related duties as required

Qualifications:

- Completion of Grade 12 (or higher, or equivalent) including business subjects related to word/information processing and/or data entry OR - An approved certificate program from an approved business school/college - Minimum of 2 years of progressively responsible and diversified word/information processing experience, including providing clerical support to a team of professionals, creating and formatting documents, maintaining records, managing calendars/correspondence, preparing expense statements and/or performing financial processing Skills required for success: - Understanding of operational and unionized environments is preferred - Demonstrated ability to work independently and actively participate as a member of a larger team - Ability to perform tasks with a high level of political sensitivity and accuracy, and in accordance with established policies, procedures and formats - Ability to manage a large volume of work with diverse and sometimes conflicting demands and timelines - Ability to establish and maintain effective working relationships - Ability to perform basic mathematical and financial calculations, including ability to manage financial processes such as invoice payment and account reconciliations - Excellent verbal and written communication skills, including elevated skills in grammar, punctuation and spelling - Proficiency in applicable software and databases, such as Google Workspace (Gmail, Calendar, Sheets, Doc, Slides, Forms, etc.) and the ability to adapt to and learn new evolving technology - Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) Work Environment: - Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. - The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits. Up to 1 permanent full-time position available Talent sourced through this process may be considered for similar opportunities within the City of Edmonton. Hours of Work: 40 hours per week Salary Range: $23.787 - $29.534 (Hourly); $49,667.260 - $61,666.990 (Annually) Talent Acquisition Consultant: JF/SG