Contracts Assistant

Job Title: Contracts Assistant

Join Vale today. Continuously learn throughout your career.

Who We Are

Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future. Applying the latest technologies to sustainably mine the critical minerals that power electric vehicles, build renewable energy solutions, and help develop life-saving medical equipment is at the heart of what we do.

We invite you to be part of our evolution.

Our Team

Our Newfoundland and Labrador Operations are an integrated mining, milling, and processing operation. Nickel concentrate from the fly-in, fly-out Voisey’s Bay operation is shipped to our state-of-art Long Harbour Processing Plant where it is refined into low-carbon and high-purity nickel rounds, cobalt rounds and copper cathodes.

As part of the North Atlantic Financial Performance and Analysis team you would be specifically supporting the Newfoundland and Labrador operations in their cost processes.

The Opportunity

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home.  

We are currently seeking a Contracts Assistant to join our FP&A team supporting our Voisey’s Bay operations. This permanent position will be on a Monday to Friday schedule working primarily from the St. John’s office.

The Contracts Assistant (CA) will provide support to the Voisey’s Bay Mine SIte following the corporate guidelines, procedures, Vale values and policies.  Reporting to the VNL Finance Manager the CA will be responsible for managing the invoicing and accrual process and provide support to contract owners within the operations.  The CA will strive to work safely at all times and immediately highlight unsafe work conditions to your team. In this position, you will:

• Manage and control the invoice process from invoice receipt to entry of final Service Entry Sheet. Including maintaining an invoice log, tracking of invoice processing KPI's, coordination with contract coordinators throughout the invoice review process, communication with vendors etc.

• Manage and control the accrual process including managing the accrual tracker and coordination with managers and superintendents to ensure costs are accrued accurately and timely.

• Work with both the Business Analysts and the Contracts team to provide input into the forecasting process.

• Perform other general related duties and ad hoc projects as assigned.

About You

Education:

• A diploma in business or contract/procurement administration is required.

Experience:

• A minimum of 3 years’ experience in a relevant role is required.

• Previous experience in a project environment on heavy industrial or mining projects is preferred.

Skills:

• Good working knowledge of Microsoft Office and in particular Microsoft Word and Excel.

• Must be able to multitask and work in a fast-paced environment with the ability to adapt to changes and tight deadlines.

• Knowledge working with SAP.

• Very good written and oral communication skills.

• attention to detail to ensure accuracy of reports.

• Recommend, where possible, to list the knowledge and skills requirements starting with the required/must haves, followed by the preferred and indicated as such for example: “is preferred” or “is considered an asset”.

What We Offer You

• Competitive salary.

• Opportunity to earn an annual Employee Bonus.

• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans, and optional insurances).

• Flexible work arrangements.

• Leave for all of life’s reasons (vacation, sick, top up for maternity/parental).

• Employee Family Assistance Program.

• Work culture dedicated to safety, diversity & inclusion, and career growth.

• Opportunities to grow your career in a large global company, and mining industry leader.

• Online training and career development opportunities.

Include to Transform

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Interested applicants must submit their application online at https://vale.eightfold.ai/careers. Innu Nation members and Nunatsiavut beneficiaries can also submit their application to their Vale Aboriginal Employment Coordinator.

Accommodation is available throughout our recruitment process for applicants with disabilities. If you require a specific accommodation to enable you participate in our recruitment process, please email us at vnlrecruitment@vale.com.

Pay Grade: G04

Apply by: Monday, March 4th, 2024