Administrative Assistant (Canada Summer Jobs)

Administrative Assistant (Canada Summer Jobs Program)

(Contract Full-time 35 hours per week)

(June 3, 2024 – July 26th, 2024)

(Non-Bargaining unit position)

The Administrative Assistant student can explore front – desk, social services, and education related occupations. The position provides support to the director of community programs and community team with front desk, administrative tasks and programming opportunities.

Highlights of Your Role

· Completion of administrative tasks related to programming and the general operations of the community office.

· Weekly and monthly administrative task assigned by the director

· Support staff with organizing, planning and delivering summer activities.

· Support with client file auditing, updating forms, and other administrative tasks.

· Screen and welcome visitors to the space

· Support with monitoring of the space during programming and events.

· Assist with the tracking of client program participation.

· Document relevant interactions with clients for staff to review.

· Organizes, reviews, and maintains updated opportunities and referral information (program and community) available to clients.

· Manage weekly office supply orders

· Supports and participates in Community team programming and other community activities as required.

· Communicates with manager about any necessary information and participates in regular supervisions.

· Supports with weekly team meeting preparation

· Adheres to all policies and procedures of the organization.

· Participates in any workshops or trainings as required.

· Takes all reasonable precautions to protect own health and safety.

Highlights of What You Bring

:

• Lived experience or great sensitivity to youth from culturally diverse, low-income communities and knowledge of the impact of poverty on educational attainment.
• Lived experience, knowledge and understanding and knowledge of systemic barriers and oppression rooted in colonization, racism, transphobia, classism, misogyny, moralism, ableism, and how they impact young people.
• Operates using and Anti- Black Racism /Anti- Oppression lens and strength based frameworks.
• Lived experience or knowledge of Scarborough and/or Eglinton East community an asset.
• Administrative or program delivery experience is an asset.

Previous experience with YouthLink programs is an asset

• Strong interpersonal, communication and written skills.
• Ability to problem - solve individually or in a team setting.
• Proficient computer use skills.
• Ability to speak a second language is an asset

• Vulnerable Sector Check required.

To be eligible for Canada Summer Jobs program youth must meet the following criteria

• Between 15 and 30 years of age at the beginning of the employment period
• Legally entitled to work in Canada (which means you must have a valid Social Insurance Number)
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment

Job Type: Seasonal
Contract length: 8 weeks

Pay: From $16.55 per hour

Expected hours: 35 per week

Benefits:

• Casual dress
• Flexible schedule

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Mandarin (preferred)

Work Location: In person

Expected start date: 2024-06-03