Business Administrator

Employment Type: Full-Time, Permanent
Work Hours: 35 hours per week
Salary: $52,348 annually (Level 6), plus comprehensive benefits
Location: 222 Dixon Road, Suite 207, Etobicoke, ON M9P 3S5

Internal Application Deadline: Monday, June 3, 2024
External Application Deadline: Wednesday, June 5, 2024

JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Business Administrator as a member of the YWCA Toronto Employment team, is responsible for a variety of coordination, administrative, financial and technical related duties and assists in the operations and facilitation of the effective administration of the programs. The Business Administrator will work as part of the team, contributing to quality service delivery and achievement of all Women in Trades and Technology and JUMP Etobicoke programs’ goals. The position will maintain effective working relationship with the community, employers and training partners and in accordance with the Mission and Policies of YWCA Toronto

ABOUT YWCA TORONTO –YWCA JUMP ETOBICOKE AND WOMEN IN TRADES & TECHNOLOGY (WiTT)
YWCA JUMP Etobicoke is a settlement program for newcomer women, female youth and gender diverse people in North and Central Etobicoke. The program has a strong employment emphasis paired with services addressing the adaptation, settlement and integration needs of newcomer women, female youth and gender diverse people. A comprehensive portfolio of services include: needs assessment, information and orientation, pre-employment, job search and skills training programs, wellness and mental health supports, community connections and professional networking opportunities; satellite workshops are offered in the North/West end of the GTA.

The Women in Trades and Technology programs provide training and employment service to women and gender diverse people interested in joining the construction, landscape and information technology industries. Programs are geared to educate women and gender diverse people about career opportunities in non-traditional occupations and train them in trades-specific programs.

KEY RESPONSIBILITIES

• Assists with budget preparation and monitors budgets in consultation with the Manager;
• Assists with all regular and/or annual program audits required by funders;
• Oversees and monitors expenses and distributes between budgets;
• Prepares quarterly financial reports and conducts periodic review analysis of the budget for the programs;
• Review quarterly financial statement, year-end financial reports and program proposals for YWCA in consultation with the Manager;
• Prepares and maintain records of all bookkeeping, accounts payable and outstanding payments, in accordance with YWCA policies;
• Analyses computerized financial statements, maintains accurate records of the revenue and expenses of the projects and keeps the Manager informed of discrepancies;
• Responsible for updating and maintaining the financial components of the partnership agreements;
• Assists the Manager in the collation and timely submission of monthly/quarterly/annual financial claims and reports to funders.

QUALIFICATIONS

• In-depth knowledge of an academic or technical discipline normally acquired through completion of an undergraduate degree (e.g. finance, business administration, commerce or related field). Work involves application of theoretical knowledge to job related activities (Cases for Equivalency will be considered);
• Demonstrated knowledge and experience in bookkeeping and general accounting principles required;
• 3-5years directly related work experience;
• Must have advanced computer skills in Windows, Excel, Internet, and database applications;
• Operates in an environment that has minimal supervision, requires flexibility, adaptability and problem-solving skills;
• Knowledge of women's services, settlement, skilled trades, information technology and employment programs required
• Demonstrated ability to work under pressure;
• Ability to work within an anti-oppression and feminist framework;
• Ability to maintain a positive approach and a professional manner at all times;
• Experience working within a multicultural environment;
• Knowledge of and ability to trouble shoot computer hardware network connections;
• Superior customer service, verbal and written communication skills;
• Very strong organizational skills and detail-oriented;
• Experience working within a multicultural environment.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees are required to be fully vaccinated with a COVID-19 vaccination series by October 30, 2021. As a condition of hire, new staff will be required to submit proof of vaccination prior to their first day of work. The YWCA will consider written requests for accommodation under the Human Rights Code on a case by case basis and will accommodate those individuals who are legally entitled to accommodation.

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

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