Business Coordinator - Laboratory Administration - FT - Day

Schedule: Full time - 36 hours/week or greater Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Weekly Work Schedule: Monday - Friday 8:30 am - 5:00 pm Job Information Exemption Status: Non-Exempt A Brief Overview The Business Coordinator supports the operation of the Laboratory System to develop, implement and monitor systems which enable efficient oversight of supplies, accounts payable, and department expenditures. Assists the laboratory director(s) with the budget process. Provides analysis and data for laboratory client billing. Education Qualifications Bachelor's Degree Business administration or a related field. Required Experience Qualifications 3 years Administrative or related experience. Required 1 year Laboratory operations, billing, coding. Preferred Skills and Abilities Strong analytical, mathematical, and problem-solving skills. (Required proficiency) Good verbal and written communication skills. (Required proficiency) Proficient with business applications such as word processors, spreadsheets, and presentation applications. (Required proficiency) Strong attention to detail. (Required proficiency) Ability to present numerical data effectively. (Preferred proficiency) Ability to analyze business trends, project budgeting and expenses. (Preferred proficiency) What you will do Supply chain management: Coordinates all activities related to requisition of supplies. Manages projects team and negotiates with vendors in conjunction with Supply Chain Sourcing team. Creates and maintains records of standing orders, delivery dates and renewal dates. Communicates with sales representatives regarding pricing issues, backorders, new products, etc. Develops systems within all laboratory system cost centers to monitor activity, product utilization, and expenditures. Works with department leader to analyze monthly financial statements and assists in defining rationale for budget variances. Oversees laboratory client billing. Acts as a resource for clients and Regional Relations staff to resolve charging/billing errors. Assists director with annual review of client fee schedule. Assists with capital equipment purchases by requesting quotes and gathering details for the capital request process. Assists department leaders with maintaining equipment inventories and developing a strategic replacement calendar for capital equipment for laboratory locations. Maintains list of equipment service contracts. Assists laboratory director(s) with monthly operating review reports and presentation to administration and operational groups. Assists the laboratory director(s) with contract management. Assists with weekly payroll responsibilities. Supports anatomic pathology professional group with billing support. Compiles information for anatomic pathology technical billing. Develops and implements resources for laboratory supply chain management. Trains staff on supply chain management and electronic ordering systems. Travel Requirements 20% Visit laboratory sites as needed for training, process improvement projects, and conversions of new locations. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability Hybrid Scope No Supervisory Responsibility Has Budget Responsibility Physical Demands Balancing: Rarely less than 1 hour Carrying: Rarely less than 1 hour Climbing (Stairs): Occasionally 1-3 Hours Crouching: Rarely less than 1 hour Eye/Hand/Foot Coordination: Rarely less than 1 hour Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours up to 25 lbs Pulling: Occasionally 1-3 Hours up to 25 lbs Pushing: Occasionally 1-3 Hours up to 25 lbs Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs Repetitive Motions: Rarely less than 1 hour Sitting: Continuously greater than 5 hours Standing: Frequently 3-5 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Frequently 3-5 Hours Working Conditions Noise/Sounds: Occasionally 1-3 Hours Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications. Stormont Vail Health is a nonprofit integrated health system that has been serving the health care needs of Kansas for more than 130 years. Stormont Vail has been recognized as a Magnet® organization since 2009 by the American Nurses Credentialing Center. It is composed of Stormont Vail Hospital, a 586-bed acute care hospital, and Cotton O’Neil Clinic, a multi-specialty physician group with more than 500 providers, which includes more than 250 physicians. Nearly 5,300 employees provide care and support services for patients in the hospital and 35 other locations, including the Cotton O’Neil Heart Center, Cancer Center, Diabetes & Endocrinology Center, Digestive Health Center, Pediatrics clinics and 10 regional primary care clinics. Stormont Vail Health is committed to its mission of improving the health of the community by being a national leader in providing compassionate, high quality and efficient integrated care through collaboration that results in a healthier community.