Receptionist

Job Summary:

Serves visitors by greeting, welcoming, and directing appropriately. Notifies company personnel of visitor arrival. Attends to visitors and deals with inquiries on the phone as well as face-to-face. Supplies information regarding the organization to the public, clients, and customers. Maintains security and telecommunications system.

Job Duties:

• Answers all office phone calls
• Directs digital faxes
• Sends/receives and disburses mail daily
• Sends/receives FedEx shipments
• Orders office supplies (maintains office inventory)
• Maintains company apparel inventory
• Maintains common areas (reception/conference)
• Maintains kitchen area and kitchen inventory
• Closes down office at the end of the day including turning off lights, shutting/locking doors
• Data entry
• Coordinates and implements general office services such as appointment-setting, and records control
• Locates and compiles information. Formats reports, graphs, tables, records and other sources of information
• Assists with special events planning
• Operates personal computer to access e-mail, electronic calendars, and other basic office support software
• Other administrative duties as assigned or requested
• Schedules personnel for approved travel on commercial flights, trying to economize wherever possible.
• Assists in obtaining the best possible rates for hotel or motel accommodations and automobile rental
• Coordinates building cleaning
• Signs visitors in and out
• Human Resources tasks as assigned

Qualifications:

• High School Diploma or GED
• Three (3) years of related experience. (Additional education may be substituted for years of work experience)
• Intermediate knowledge of computers and Microsoft Office including Excel
• Ability to exchange non-routine information using tact and persuasion as appropriate.
• Strong, detail-oriented organizational skills
• Cheerful attitude and willingness to adapt to a fast-paced work environment
• Ability to multi-task
• Excellent communication skills (oral and written) and a strong telephone presence

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location