Administrative Assistant (Entry Level)

55 Property Services Inc
Fullerton, CA Full Time
POSTED ON 1/18/2024 CLOSED ON 2/18/2024

Job Posting for Administrative Assistant (Entry Level) at 55 Property Services Inc

For a Growing Construction General Contracting Company. We are seeking an administrative assistant to join our team!

Admin/ Assistant Position

- Seeking a well rounded individual to work in an administrative position. Tech savvy individual confident in assisting to develop systems and possible technology a strong plus.

Major Responsibilities:

Performs various administrative functions including typing, filing, answering phones, preparing reports and maintaining records

  • Answer phones, emails, and other inquiries directed to the company. Respond to clients in a professional and timely manner.
  • Scheduling technicians to designated projects and provide updates to customers via email
  • Set up new clients correctly and manage customer database
  • Data entry for project profit tracking
  • Ability to use Microsoft Word/Excel/Powerpoint
  • Ability to use Quickbooks and Google Docs/Sheets/Calendar
  • Ability to submit professional emails to customers, subcontractors, business associates etc.
  • Ability to create project folders and remain organized
  • Assist with administering HR policies and procedures
  • Provide general support to management
  • Assist with client billing*invoices*/time entry and estimations
  • Filing, copying, scanning, sort and distribute mail
  • Ability to visit properties, job sites and customers
  • Other duties as assigned

Benefits:

  • Commission Pay for signed projects
  • BONUS pay
  • PTO 24 Hours (After the 90-day probation period)
  • Accrual PTO (After the 1-year period)
  • Paid Vacation (1-Week Paid after the 1-year period, 2-weeks Paid after 2-years)
  • Paid Holidays (After 90-day probation period)

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • Autonomous/Independent -- enjoys working with little direction (REQUIRED)
  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

Requirements

  • Valid Driver's License
  • Reliable Transportation
  • Customer Service Experience *Must be EXCELLENT
  • Administration Experience
  • Bilingual (English/Spanish) Preferred

We look forward to working with you!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

  • Invoicing: 1 year (Preferred)

Work Location: In person

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