Document and Data Controller

Role and Responsibilities The role will be responsible for the architecture of the document and data management system. This includes designing and developing policies, procedures, user management, restrictions and access, file classification, digitalization and management of the lifecycle of the document (creation, records, disposal), with the aim of ensuring security, compliance, information confidentiality, users’ ease of use, training provision, business continuity, continuous improvement or modernization. The role will perform quality control functions that includes audit, proofreading, and make amendments as necessary. The role can be based in either Homebush, NSW or Brisbane, QLD locations Key Responsibilities will include but are not limited to: Accountable for the architecture or design of document and data management system or structure. Accountable for the management of digital (DCC SharePoint) and physical libraries. Accountable for the associated records of the lifecycle of the documents which includes creation, review outcomes or disposal. Train staff on the DCC processes Respond to project documentation enquiries from project teams, the client, supplier and sub-contractors. Reviewing written technical documents for clarity, grammar, spelling, punctuation, content, and style. Making any necessary corrections to technical documents. Ensuring that all written content meets our company's standards. Creating templates for authors that are easy to apply and adapt. Ensures effective management of controlled data via acceptance, release, quarantining, transfer and disposal of data in accordance with the ITAR/EC regulations, Defence Security, contracts, standards and CAE policies Develop and sustain document and data control policies, processes, procedures and work instructions. Abide by CAE Environment, Health and Safety policies and procedures. Participate in continuous improvement or innovation activities. Actively participate in all regulatory and internal audits of the facility. Available after hours by exception to solve/escalate urgent matters. 2-5 years experience in a similar administrative role Note: As the Australian Department of Defence is a major client, you must be eligible for NV1 Defence security clearance, and preferably already hold a current NV1 Defence security clearance. Australian citizens only. CAE Australia Offers A supportive culture for all employees Flexible working hours Annual salary reviews Full Flight Simulator experiences An exciting career path with potential global opportunities Health & Wellness Subsidy along with other additional benefits Applications Please apply to this position by clicking ‘Apply Now’, along with your resume and cover letter. #LI-AL2 Position Type Regular CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted. Equal Employment Opportunity At CAE, everyone is welcome to contribute to our success. With no exception. As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team. At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age. The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse. At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.