Executive Assistant

Description

Status:  Full Time - Non Exempt

Salary:  DOE

Summary:

The Executive Assistant reports directly to the President & CEO and is responsible for handling a wide range of administrative and executive support-related tasks to enhance the effectiveness of the chief executive.  The Executive Assistant is a highly motivated, experienced, resilient, and resource professional with exceptional organizational and communication skills. 

Responsibilities:

• Schedule, manage calendars and coordinate meetings for the President & CEO
• Manage travel logistics including all aspects of local and distance travel, directions, appointments and meeting venues, and resulting expense reports and reimbursements
• Plans, organizes and implements events such as meetings, retreats, groundbreaking and grand openings, and assist with fundraising events, as needed.
• Provide support for presentations, board meetings, and special projects, including final material review and production of materials for dissemination internally and externally.
• Provide support for meetings of the Board of Directors, including preparation of Board packets and minutes, and track commitments and priorities on behalf of the President & CEO
• Manage incoming and outgoing electronic and hard copy communications on behalf of the President & CEO
• Prepare for and follow up on internal and external meetings.
• Undertake research projects and prepare concise summaries and analysis for the President & CEO
• Create and proofread correspondence including letters and newsletters, as required, demonstrating professional level written communication skills
• Communicate effectively with stakeholders, including donors, by phone, email, or letter, representing ACOF professionally.
• Provide periodic support to the Chief Operating Officer and senior management staff, if requested
• Other duties as assigned

Requirements

Basic Qualifications:

• B.A. degree or at least three years equivalent experience working in an executive administrative capacity.
• Two years of experience using Microsoft Office Suite
• Two years of calendar management and meeting coordination;
• Three years working for a senior executive, e.g. CEO or President handling written and electronic communications on behalf of the senior executive;
• One year providing support for meetings of Board of Directors, including preparation of Board packets and minutes

Preferred Qualifications:

• Previous experience working for a non-profit organization
• Excellent verbal and written communication skills with mastery of principles of spelling, grammar, syntax and punctuation.
• Self-motivated, able to organize own work, coordinate projects, set priorities, meet and track deadlines and follow up on assignments with minimum direction.
• Demonstrate sound judgment and excellent problem-solving skills.
• Ability to interact with a variety of internal and external individuals with poise, tact, and diplomacy.
• Able to adapt to changing circumstances and to stay calm under pressure in order to effectively problem-solve
• Demonstrate discretion in handling confidential or sensitive information
• Emotional intelligence to interpret and act on emotions in themselves and others
• Sense of humor