Manager, Corporate Engagement & Partnerships

The Manager, Corporate Engagement & Partnerships is responsible for logistics for exhibits and sponsorships at the AAAE Annual Conference & Exposition with 300 companies, as well as 400 exhibits for five additional large meetings and numerous smaller meetings each year. The Manager supports sales efforts for digital and print advertising and oversees customer service for these areas.

• Once an exhibit or sponsorship is sold, the manager serves as the primary customer service contact, sending confirmations to sponsoring and exhibiting companies and ensuring the company is aware of all policies, next steps, has paid for the sponsorship and/or exhibit and registered all booth personnel and sponsor complimentary registrations
• Processes contracts and creates sales invoices
• Updates the trade show floor layout using a2z software for the annual conference and creates, maintains, and updates exhibit floor plans for assigned meetings
• Sells exhibits and sponsorships for smaller meetings
• Maintains, updates, and performs quality control reviews on the sponsorship and exhibit portions of the meetings’ websites, ensuring accuracy of logos, company information, and overall information
• Manages exhibitor and sponsor registration in advance and onsite at annual trade show and other large meetings as assigned
• Responsible for acquiring company logos and images for use in directories, presentations, signs, and show art
• Creates exhibitor and sponsor directories for conference and meeting programs
• Researches and determines new leads and prospects for select meetings
• Attends outside trade shows as AAAE representative, as assigned
• Interfaces regularly with AAAE corporate members and prospective members by addressing inquiries and requests
• Assists with AAAE corporate partner plans and enters sales orders in iMIS
• Position requires flexible schedule to travel
• Performs other related duties and assignments as required

• Bachelor’s Degree
• Minimum 5 years of experience in exhibits and sponsorships
• Excellent analytical, communication, time management, project management, and organizational skills
• Tech-savvy with a working knowledge of Outlook, Word, Excel, and PowerPoint
• Solid Web research skills and proofing skills
• Database experience, iMIS preferred
• Familiarity with exhibition management software such as a2z
• Knowledge of email marketing platforms such as Informz
• Familiarity with associations preferred