Accounting Assistant

Fast paced office seeks an Accounting Assistant to support our Office Manager. Job will entail getting approvals as well as matching invoices to POs, ensure proper coding to correct phase codes and GL, along with other various duties. Candidate must be extremely organized and detail oriented with great communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Understanding of Basic bookkeeping and accounts payable principles
• Ability to work independently and meet deadlines
• High degree of accuracy and attention to detail
• Possess strong organizational and time management skills
• Processing of job-related invoices, including Subcontractors and material purchases
• Assist with submitting invoices to project manager for approval and coding on a weekly basis

· Compare all tickets from weekly paperwork to invoices received from vendor or subcontractor

·Ensure all invoices and receipts are coded correctly

· Assist with processing of employee expense reports in accordance with company guidelines

• Assist with preparation of weekly check runs, including payments to Subcontractors and vendors
• Assist with requesting COI’s and W9 Forms for all Subcontractors
• Assist with reconciliation of vendor statements, including corresponding with vendors and responding to inquiries concerning payment or invoice issues
• Assist with managing accounts payable using accounting software and other programs
• Assist with handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing vendors
• Assist with ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
• Comparing purchase orders, prices, terms of payment and other charges
• Processing transactions and performing accounting duties such as account maintenance,
• Assist with maintaining credit card balances and due dates
• Record credit card charges into QuickBooks and attach receipts
• Reconcile credit card and bank statements monthly
• Assist with gather all supporting paperwork for funds control for monthly draw request submittal
• Assist office manager with submitting quarterly LST Tax Returns
• Updating and maintaining monthly Debt Schedule
• Work with Office Manager to come up with a weekly budget for shop and field for credit card and cash use.
• Assist with recording petty cash entries.
• Fuel and EZ Pass allocation for job costing.
• Assist with special projects as needed

Requirements

· Bachelor’s degree in accounting or finance or equivalent experience

· 3-5 years in an accounting position

· Knowledge of the construction industry a plus

· Competency with QuickBooks and other accounting tools

· Proficient data entry skills

· Comfortable with math and calculations

· Good listening and communication skills

· Attention to detail is a MUST

· Must be a Team Player

· Must be willing to wear many hats and assist with other tasks when needed

· Must have extensive knowledge of QuickBooks Pro

· Must be up to date on current technology/processes

· Extensive knowledge in Word, Excel and Outlook