Assistant to Executive

Jean-Georges Management seeking an experienced Assistant to support one of its Executives.

THE BRAND

Jean-Georges Management is built on a powerful culinary foundation and has evolved into a reputable and award-winning restaurant group. From inception, Chef Jean-Georges Vongerichten placed emphasis on the importance of providing the very best in culinary and tailored hospitality, which has resulted in the success of an acclaimed constellation of international restaurants. With over 60 restaurants located in 5 countries, we continuously strive towards excellence and rely on the support of our culinary and hospitality team members to contribute to our worldwide operations.

POSITION SUMMARY

The role of Assistant will have duties split between managing the calendar and day-to-day tasks for the President of well-established restaurants as well personal assistance and household management at a private residence. The position entails both office/administrative support as well as personal assistant duties for both the President and family. Candidate should be highly organized, motivated and flourishes in a fast-paced, demanding environment.

ESSENTIAL RESPONSIBILITIES (these are not all inclusive):

• Work closely with the President to coordinate any and all personal needs.
• Respond in real-time to urgent inbound requests and scheduling updates.
• Provide high-level administrative and clerical support.
• Arrange and support with travel and accommodation as needed.
• Work in conjunction with the President’s Executive team to ensure that nothing is overlooked in her professional or personal calendar, including family events, household needs, etc. Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response while in constant communication with the President.
• Ensure priorities are managed; daily and long-term requests are addressed. Organize and maintain filing systems.
• Draft correspondence and prep mailings.
• Schedules and attends meetings as needed, taking notes and recording minutes. Receive incoming communication or memos – review contents, determine importance and summarize and/or distribute contents.
• Help with special projects as assigned.
• Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Be highly organized and able to work independently.
• Ambitious and growth-oriented in your own career.
• Open and flexible availability as needed by the President.
• Perform additional duties as assigned.
• Forward-thinking and able to anticipate needs.
• Must be discrete- Confidentiality a must!

KNOWLEDGE, EXPERIENCE AND SKILLS

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least one year of related experience required.
• Excellent oral and written communication skills in English language
• Impeccable attention to detail
• Strong knowledge of Microsoft Office (Word, Excel, Outlook, Power Point)
• Excellent organization, time-management, and problem-solving skills and attention to detail • Strong calendar management: must be able to organize schedules and maintain calendars. • Excellent time management skills. Proven ability to prioritize, adhere to deadlines and perform multiple tasks in a fast-paced, creative environment with grace and ease.
• Well-versed in technology and possess excellent computer skills.
• A fast learner
• A creative thinker who’s not afraid to get their hands dirty.
• Flexible and up for any task- nothing is too big or small.
• Must be able to work fast-paced, accurately and with limited supervision.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems. Extremely proficient with Microsoft Office Suite, Google, MS Project and Outlook applications or similar software with the ability to learn new or updated software.
• Being a self-starter with a positive attitude and self-driven.
• “Can-do” attitude, pro-active and resourceful.

PHYSICAL REQUIREMENTS

• Ability to perform essential job functions consistently, safely, and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 lbs at times.
• Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the work area and property. Bend, lift, carry, reach/extend arms, and hands above shoulder height frequently, or otherwise move in a constantly changing environment. • Climbing steps regularly
• Prolonged periods sitting at a desk and working on a computer.

The base pay range for this position is $80,000 - $85,000 per year. The determination of what a specific employee in this job classification is paid within the range depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, etc.

“Jean-Georges Management is an Equal Opportunity Employer committed to excellence through diversity."