Administrative assistant

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300 offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

The Company may require that the successful candidate hired for this position be fully-vaccinated for COVID-19, if and to the extent permitted by applicable law. The Company will make exceptions for medical, sincerely held religious belief, or other legally required exceptions.  

• Prepare Payroll.
• Create, Submit, Assign and complete work orders in customer system" Archibus".
• Provide calendar management to include creating meeting invitations, visitor pre-clearance, and conference room reservations, setting up conference calls, following up with meeting participants to ensure attendance, disseminating information to meeting participants, arranging for catering services if needed and handle all communications with both internal and external sources.
• Compose, edit, type, and prepare documents to include letters, memos, forms, faxes, agendas and meeting minutes.  Prepare spreadsheets, graphs, charts, and presentation materials.
• Superior customer service in all mediums of communication, written, telephone and in person to internal and external clients in a professional, positive manner.
• Provide telephone support to include answering, screening and processing calls.
• Prepare, code and process check requests, expense reports and invoices. Obtain required approval signatures and submit to Accounts Payable.
• Timely and accurate processing of onboarding paperwork for new employees, employee status change forms, budget requests, payroll forms, timesheets, governmental forms, operational forms, and contracts.
• All other administrative duties as needed.
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• Minimum of 3-5 years of relevant administrative support experience and special projects experience
• Proficiency with Microsoft Office products to include Word, Excel, Power Point, and Outlook
• The ability to learn processes and understand the process objective while working independently with minimal direction
• Strong organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines
• Demonstrated ability to determine needs and achieve results without close supervision
• Demonstrated ability to take initiative and lead projects
• Strong analytical skills
• Excellent oral and written communication skills
• Ability to relate to and interact with all levels of internal and external clients
• Exhibits and champions excellence in work and willingness to embrace change
• Ability to work under pressure and within time constraints
• Attention to detail
• Adaptability to changing demands

Please note this job description is not designed to cover or contain a comprehensive listing of duties that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

ABM offers a comprehensive benefits package including health insurance (medical, dental and vision), 401(k) plan with immediate vesting, short and long-term disability, PTO, paid holidays and more.

ABM values the rich diversity of its workforce. We strive to foster a work environment of respect and engagement that harnesses our workforce’s diversity to our common goal of providing prompt and superior client service. 

ABM is an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation)and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

•ABM does not sell or share your personal information.

•We collect basic personal details like your name and address, work history, and other employment related personal information. We also collect Sensitive Personal Information like race/ethnicity because we are required to do so by law.

•We collect this information in order to process your employment with us.

•We will keep your information for as long as is required by law. 

Prior to the submission of your personal information, please review our Employee Privacy Notice. If you are from California, please review our California Employee Privacy Notice.