Job Posting for Executive Assistant, International Development Division at Abt JTA
Opportunity:
The IDD Executive Assistant/Project Management Analyst will be part of the International Development Division's Program Management and Operations Team. Approximately 60% of the position’s time will be spent serving as an executive assistant to the Division Vice President (DVP) and coordinating division-wide operations. The remaining 40% will be dedicated to being part of one or more project management teams and contributing to the division’s business development efforts on capture and live proposal teams. The successful candidate for this position needs to be willing and able to come to Abt’s Rockville, MD office in person as needed to perform job responsibilities.
Key Roles and Responsibilities:
Executive Support (30%)
Supports the Division Vice President with calendar management, travel arrangements and logistics, pre-work for executive travel, and filing expense reports upon return.
Monitors DVP's approval requests to ensure responses are given in a timely manner.
Ensures delegation of authorities and meetings when DVP is out of office; supports Acting DVPs as needed.
Coordinates pre-work and follow-up from executive team and board meetings
Other virtual and in person DVP support as assigned
Divisional Support (30%)
Schedule and manage division-wide hybrid meetings, including coordinating in-person logistics and managing virtual meeting technology.
Schedule and coordinate recurring meetings with division and department staff
Manage procurement process for division management purchases
Manage memberships and conference attendance
Communicate with division about holiday funds
Serve as a liaison to other executive assistants
Coordinate and prepare materials for onboarding of new leadership team members and strategic hires
Other division administration responsibilities as assigned
Project Management and Business Development (40%)
Provide operational and technical backstopping support to global development projects.
Support the project management staff with day-to-day project administration and task tracking.
Support project office staff to facilitate project execution; communicate with project office staff and respond to ad hoc requests.
Liaise with headquarters departments to support project operational success.
Prepare and consolidate information for client and internal reports and conduct preliminary reviews.
Track procurements.
Support the project’s hiring efforts, including preparing job requisitions, sorting and previewing candidate resumes, and conducting preliminary interviews.
Update risk registry and prepare for project health reviews.
Research company qualifications for inclusion in proposals
Prepare candidate resumes for inclusion in proposals
Draft parts of written sections of proposals
Conduct technical research to inform proposed technical approach on bids
Manage logistics of capture trips
Other project management and business development responsibilities as assigned
Other Requirements
Excellent organizational skills and attention to detail
Strong oral and written communications skills
Attention to detail and excellent follow-up
Ability to work in a dynamic and fluid environment with changing priorities and deadlines
Strong interpersonal skills, including the ability to build working relationships at all levels across the company and manage up when needed
Problem-solving skills, including the ability to exercise judgment on when to escalate issues
Experience working with sensitive information
Strong IT acumen, particularly with virtual meeting software such as Webex and Microsoft Teams
Demonstrated use and mastery of Microsoft Office products, particularly PowerPoint, Excel, and Word
Ability and willingness to come to Abt’s Rockville, MD office in person as needed to perform job responsibilities
Ability and willingness to travel to project locations overseas
Familiarity with USAID-funded international development programs and USG/USAID travel regulations
Basics of risk management and documentation
Foundational understanding of procurement and budgeting processes
Foundational understanding of hiring processes
Minimum Qualifications
Bachelor’s Degree
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
This position offers an anticipated annual base salary range of approximately $49,000 to $79,000, and may vary by ten percent depending on candidate geographic location. Salary offers are made based on internal equity and market analysis.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
NPI - International Development Consultant (Executive)
Salary.com Estimation for Executive Assistant, International Development Division in Rockville, MD
$187,731 to $257,777
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