Office Manager/Bookkeeper

Part to Full time Office Manager to manage a private practice counseling business.

The mission is to help people reclaim their lives from traumatic events and mental health concerns. We use a multi-disciplinary approach of evidence-based treatment modalities.

As a part of our team, you will manage our office to facilitate services to our patients in a manner consistent with our values, policies and procedures. We strive to be the cutting edge in treating trauma and mental health concerns. This position will allow you to work hand in hand with treatment staff and upper management alike. We are seeking an experienced individual in mental health treatment, who is able to be creative and think "outside the box" in how we deliver care to our patients.

Responsibility: Perform office duties and direct, control, manage, and assure that systems are in place to provide for efficient and effective day-to-day operations of the clinic. Keeping track of office income and expenditures using Microsoft office, Excel, QuickBooks and using the Electronic Health Records do medical billing and collections on accounts will be a significant portion of this job.

Position Requirements:

1) Possess education, experience, and training appropriate for below-mentioned requirements and responsibilities. A 2 or 4-year degree is preferred. Must have at least 2-3 years practical administrative, operational or similar experience.

2) Possess above average management, supervisory and administrative skills, preferably in the Behavioral/Mental Health fields or in the medical field. Such skills must include:

Above average social skills, professional appearance, attitude and demeanor, and leadership and ability to work closely and cooperatively with the entire team

• Above average organization and time management, detail oriented and able to multi-task
• Above average follow-up and follow-through
• Above average verbal, written and telephone communication skills and customer service
• Proficiency in accounting and financial office management using Microsoft Office, Quick Books, internet, Electronic Health records, preferred software systems and database, Apple computer
• Ability to exercise discretion and independent judgment to formulate competent decisions

3) Valid Alaska driver’s license and vehicle, or reliable transportation arrangements

4) Clear background check and drug screening test

5) Patient confidentiality is critical; you will be required to adhere to strict privacy and HIPAA rules.

6)Maintaining patient records.

7) Experience billing daily charges using an electronic health records. You will also contact insurance companies to determine eligibility and coverages for care.

8) Ability to write routine reports and correspondence

9) Ability to anticipate administrative or operational needs of the clinic

10) Ability to handle constant interruptions

11) On time regular attendance

12) You will greet patients and be responsible for collecting co-pays and due balances, handling credit cards, checks and cash as needed.

14) Preparing treatment area to be clean, organized and safe.

15) Inventory needed supplies and purchase orders when needed.

Job Types: Full-time, Part-time

Pay: $18.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4x10

COVID-19 considerations:
We follow current CDC recommendations

Ability to commute/relocate:

• Soldotna, AK 99669: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)
• Medical billing: 1 year (Required)

Work Location: One location