Bilingual Administrative Clerk

WINNER- 2nd Place, 3rd YEAR IN A ROW
2021 BEST PLACES TO WORK IN NORTHERN NEVADA!

Check out our AWESOME Benefits!

• 4 weeks Paid Time Off in the First Year
• Medical, Dental, and Vision benefits - effective 1st DAY OF THE MONTH, following date of hire.
• Free Health Insurance Options for Full Time Employees
• Low Cost Health Insurance Options for Dependents
• Health Reimbursement Account
• Free Life Insurance ($50k) & Long Term Disability
• 13 paid holidays annually
• Tuition assistance
• Continuing Education Support
• Bring Your Dog to Work Program
• AHN follows local school district inclement weather delayed start and closures.
• Additional Perks and Discounts

JOB DESCRIPTION

Key Responsibilities and Accountabilities: The Administrative Clerk is primarily responsible for assisting with, or directly processing any accounting for transactions that come through the fiscal department. Assisting with or processing transactions includes but may not be limited to: Having an understanding of the business purpose of the transaction including knowing how the transaction will impact reporting for financial statements and grant billings as well as preparing the accounting in the general ledger system as well as any supporting reconciliations, schedules, or other documentation.

These responsibilities may include but not be limited to:

• Accounting for weekly deposits from various funding sources.
• Correspondence: Phone calls, mail or e-mail follow-up for collection of receivables which may include but not be limited to members, donors, government funding agencies and other third parties as necessary.
• Maintain accurate records of all correspondence
• In the case of grant transactions: Liaison with all grantor agencies/organizations
• Prepare monthly reconciliations of all grant billings to generate ledger and grantor records along with generate invoices at the scheduled time each month to all grantors due during that period.
• Handle all inquiries regarding billing and payment status from all grantors and staff in a timely manner
• Grant budget creation and modifications adhering to grantor specifications
• Assist with A133 Audit Prep and auditors inquiries
• Communicate with direct supervisor, Program Directors and CFO
• Reconcile all cash accounts on a monthly basis
• Reconcile various general ledger accounts, prepare prepaids, and other transactions as necessary
• Be available for other special projects as assigned by direct supervisor or Chief Financial Officer as needed
• Abide by all HIPAA requirements
• Gain a clear and basic knowledge of Access to Healthcare Network Services
• Gain a basic and clear working knowledge of the Mitel phone system
• Gain a basic and clear working knowledge of Salesforce/PCF Process & Fund Management
• Prepare PCF payments and reconciliations of monthly funds.
• Gain a basic and clear working knowledge of Abila Accounting Software
• Ability to be both compassionate and professional while serving our population
• Ability to be both compassionate and professional with staff
• Must attend staff meetings and be willing to meet with manager on a consistent and regular basis
• Ability to adapt to changing work environment and duties
• Other duties as assigned

Qualifications

• Bilingual Spanish required
• Minimum education: 2 year degree in Accounting or related field preferred
• BS in Accounting preferred.
• Excellent communication skills (oral and written), be attentive to details, and have the ability to multi-task and work under pressure
• Must have minimum five years' experience and skilled in the use of software programs such as MS Word, Excel and Internet Explorer.
• Excellent customer service skills
• Excellent organizational skills
• Be able to stand between 3 - 6 hours per day
• Be able to sit at a computer for up to 4 - 6 hours per day
• Be able to withstand hand/wrist deviation and repetition
• Flexibility; Each department selects the hours of work schedule for the department staff based on the department's needs. This schedule may change at any time according to the department's needs.
• Required to pass a background check through the State of Nevada

WORK ENVIRONMENT

• The noise level in the work environment is usually moderate and the employee usually works in a climate-controlled office environment

• The statements herein are intended to describe the general nature and level of the position, but are not necessarily a complete list of responsibilities, duties and skills required of employee(s) so classified. As such, responsibilities, duties, and required skills may be changed, expanded, reduced, or deleted to meet the business needs of Access to Healthcare Network. Furthermore, they do not establish a contract or implied contract for employment.

As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. We encourage all qualified candidates to apply.