HR Assistant

Job Summary

The Human Resources Assistant is responsible for performing HR related duties on a professional level and will work closely with the Human Resources Manager. This position carries out responsibilities in the following functional areas: recruitment/employment, onboarding, policy implementation, benefits, and employment law compliance. The HR Assistant will also provide general administrative support for the Human Resources Department including coordination of the wellness program, assisting with the planning of company events and enforcing company policies and practices.

Essential Job Functions

• Perform customer service functions by responding to employee requests.
• Submit and manage online job postings utilizing the ATS, shortlist candidates and schedule job interviews with management team.
• Manage hiring process by preparing offer letters and coordinating new hire orientation.
• Submit online background checks and schedule required screenings (new hires, security clearances, post incident)
• Perform invoice reconciliations.
• Schedule meetings and trainings via calendar invitations and conference room reservations.
• Perform clerical tasks such as making photocopies, faxing documents, prepare new employee records, filing (including electronic filing), and process HR mail.
• Ensure compliance with USCIS Form I-9 Employment Eligibility Verification; Periodically audit Forms I-9,
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Distribute and monitor employee performance evaluations and ensure completion in a timely manner.
• Support audits of various HR functions/programs.
• Maintain and request Certificates of Insurance (customer/vendor).
• Assist with:

• research projects, special projects, and company events
• employee recognition and retention efforts as directed
• developing HR communication
• wellness program coordination, team building, and administrative tasks

Additional Job Functions

• Provide assistance with responding to HRIS user inquiries (troubleshooting, instructions)
• Performs other tasks as assigned
  

Experience and Skills:

Required Knowledge, Skills and Abilities

• Confidentiality-proven ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion.
• Problem solving-identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills-maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication-speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication-edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control-demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability-adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability-consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safetyandsecurity-actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Physical and Work Environment Requirements

• The employee regularly works in an office setting
• Prolonged periods of sitting at a desk and working on a computer
• This position requires the use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee must frequently stand, talk, hear, see, and must be able to sit for extended periods of time.
• Must be able to lift up to 10 pounds at times.

Minimum Job Qualifications (education, work experience, licenses/certifications)

• Bachelor’s degree in Human Resources, Business Administration, or related field or at least 3 years of experience in the HR field
• Clear background check results
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Preferred

• Florida Notary Public (active)
• Experience with utilizing HR information management systems
• SHRM-CP a plus
• Bilingual in Spanish a plus