What are the responsibilities and job description for the Financial Assistant position at Actalent?
This individual will provide financial support to the Chief Financial Officer and departments by performing various clerical tasks related to new project initiation, project revisions, invoice process and collections, A/P and A/R, credit cards, banking, petty cash, as well as general financial issues, insurance renewals, business license renewals, forecasting process, etc. They will work under a moderate amount of supervision and guidance and take initiative to develop individual skills and the skills of others.
• Maintains a close and highly responsive relationship with CFO and team
• A/P – entering daily invoices, processing A/P runs for signature, maintaining A/P files
• A/R – point of contact for any project related financial issues including project initiation in Vision, invoice processing, collection calls, insurance certificates, etc.
• Banking – account monitoring, account transfers, and bank reconciliations
• Petty Cash – fund management and reconciliation
• Credit Cards – monitoring accounts, monthly reconciliation and payment, troubleshooting issues
• Forecasting – assist in preparation of forecasting document and process
• General – assist with professional liability insurance renewals and business license renewals, prep of project profitability spreadsheets and reviews and other financial reports
• Maintains project accounting documents, contracts, and lease agreements, etc. in an organized filing system
• Assists team members with proposals by providing information needed including certificates of insurance, and other financial information
• Develops processes to handle routine situations with efficiency
• Maintains a close and highly responsive relationship with the CFO, Office Manager, and other team members
• Responds in a timely manner to requests from both internal and external sources
• Assists with answering the telephone in a courteous and professional manner
• Develops relationships with clients accounting staff to facilitate prompt payment of outstanding invoices
• Assists with company events
• Organizes and executes special projects as assigned
• Takes initiative to develop individual skills and the skills of others
• Takes initiative to elevate the appropriate issues to the appropriate supervisors
• Assists with general company business development activities as requested
• Other duties as assigned
Skills:
invoicing, accounts payable/receivable, financial reporting, financial accounting, engineering project, construction management
Top Skills Details:
invoicing,accounts payable/receivable,financial reporting,financial accounting
Additional Skills & Qualifications:
High school graduate or equivalent.
Degree in finance or accounting preferred.
6 years of experience in similar role.
Accounting degree (recent) is accepted in place of experience.
Strong attention to detail.
Strong communication skills.
Ability to navigate multiple technology applications: Microsoft Office, Deltek, Excel
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
