Subcontract Administrator

The Subcontracts Manager is responsible for the preparation and issuance of Agreements or Work Orders with Subcontractors and Consultants. Works closely with internal clients to support all project needs facilitate appropriate RFPs, contract documentation, approvals, negotiation, compliance training and administration.

Essential Duties and Responsibilities:

· Prepare RFPs to potential Subcontractors, receive their proposals, and prepare price analysis

· Facilitate negotiations/contract formation activities and actively facilitate the discussions with potential services providers

· Manage all aspects of subcontract administration for the project, from bidding to prequalified bidders, negotiation/execution of subcontracts, work orders, submitting notices and change orders and closing out contracts after the substantial completion of projects.

· Oversee and manage the various general conditions services required for EPC projects.

· Review, negotiate and document commercial aspects of form of subcontract agreements, consulting agreements, and other agreements as assigned and document modifications as well as internal approvals

· Report the contract status and schedule with project teams and management on a weekly basis

· Advise on any deviations from standard Terms and Conditions to Legal Counsel and VP of Procurement

· Maintain well documented files to accurately present a clear trail with regards to contract templates, approvals, executed contracts, and pending contracts.

· Develop and implement a streamlined processes for issuing various agreements

· Construct detailed meeting minutes to accurately outline topics discussed, conclusions reached and action items

· Trace and report monthly contracts completion metrics and status of pending contracts

· Ensure that Subcontractor and Service Provider insurances are valid and current

· Support Sr. Sourcing Manager for Subcontractors, as required, in the assembly and issuance of Subcontracts, Purchase Orders, Change Orders and other contracts management documents

· Must effectively communicate with senior executives both internally and externally

· Conduct business dealings with the highest level of integrity and regard for legal and environmental issues

· Other duties as assigned by the Sr. Sourcing Manager of Subcontractors or VP of Procurement

Job Types: Full-time, Contract

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
Must abide with Federal Vaccine Mandate

Education:

• High school or equivalent (Preferred)

Experience:

• Contracts: 2 years (Preferred)

Work Location: One location