What are the responsibilities and job description for the Administrative Assistant position at Adapt Health LLC?
Description
AdaptHealth Opportunity – Apply Today!
At AdaptHealth we offer full-service home medical equipment products and services to empower patients to live their best lives – out of the hospital and in their homes. We are actively recruiting in your area. If you are passionate about making a profound impact on the quality of patients’ lives, please click to apply, we would love to hear from you.
Administrative Assistant
Provides overall administrative support, assists other administrative staff when needed; participates in the completion of special projects for the office such as policy manuals, Board Meeting documentation, acquisition documentation, Sales Meetings, Operational reports; maintains various databases; provides office and phone coverage in absence of other administrative staff.
Job Duties:
- Provides administrative support to ensure efficient operation of office.
- Provides general administrative support including preparing, editing and creating correspondence; answering and screening phone calls; screening mail; making travel arrangements; creating, maintaining files; creating and editing Power Point presentations and Excel spreadsheets; manage calendars for team and other general support duties as required.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Maintains various databases and spreadsheets as requested
- Assists with special projects to include but not limited to mailings, acquisition documentation, sales and field meetings, policy manual editions, etc.
- Acts as a middleman between other departments and outside agencies, including high-level staff such as senior vice presidents, presidents, CEOs, and chief executives. Handles confidential non-routine information and explains policies when necessary
- Organizes and schedules office activities, including meetings, travels, and conferences, as well as department activities for members of the department
- Establishes, maintains and updates filing system for location as needed and retrieves needed information from files.
- Sorts and distributes mail. Drafts written responses by phone or e-mail when needed. Responds to regularly requests for information
- Works independently and in conjunction with a team on special nonrecurring and ongoing projects.
- Coordinates special projects as requested which includes disseminating information, planning, and coordinating multiple presentations, creating brochures, and coordinating direct mailings
- Types and designs correspondences, memos, graphs, tables, charts, as requested
Competency, Skills and Abilities: ?
- Excellent customer service skills
- Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team
- Job Title: Administrative Assistant FLSA Classification: Non-Exempt
- Department: Administration Rev Date: 04/20
- Reports To: Department Manager Approved by: Human Resources
- Above average administrative skills
- Analytical and problem-solving skills with attention to detail
- Decision Making
- Excellent ability to communicate both verbally and in writing
- Ability to prioritize and manage multiple tasks
- Proficient computer skills and knowledge of Microsoft Office
- Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction
Requirements
Minimum Job Qualifications:
- High School Diploma or equivalency
- Two (2) years related experience is required and may be general clerical experience
- Exact experience considered is Administrative Assistant or Secretary
AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.
