Sr Project Manager

Summary

PRODUCER/PROJECT MANAGERProducers are a key member of the design studio. They work closely with the creative team toexecute projects for the client’s digital e-commerce experience on both their web store and app.▸ Responsible for managing design and copy projects. Ensures that requirements are clearand works with designers and copywriters to execute the project’s designs.▸ Validates that designs meet requirements and that the final deliverables match thedesigns.▸ Runs meetings for the design team and ensures that timelines are met.Requirements:▸ Bachelor’s degree with 3-7 years of product or project management experience managingdigital projects with consumer facing experiences (e-commerce and mobile ideal but notrequired).▸ Experience working with designers and managing multiple digital projects across creative, UX,and development.▸ Highly presentable with excellent verbal and written skills and attention to details in all areas.Must be able to clearly communicate project needs and priorities to a worldwide, crossfunctionalteam.▸ Ability to understand the big picture and overarching mission but move to tactical executionand follow complex process details.▸ Ability to work under tight deadlines, responding to shifting priorities, schedules, anddeliverables.▸ Service-oriented attitude (flexible, personable, approachable).

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Senior Project Manager position offers direct project involvement and collaborative work with field based account teams, external clients, and internal operations staff via email and in-person in a results-driven, fun and dynamic group/team based corporate culture. The Project Manager oversees the planning, implementation, and tracking of projects from conception to completion with specified deliverables. 

This position requires strong organizational skills and ability to work on many tasks in parallel. The senior project manager will own the project execution, be responsible for the project schedule, budget management, overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals.

Essential Job Duties and Responsibilities

Project Management

• Ownership of multiple clients and projects
• Owner of Project Execution
• Project Set up in PM tool/System
• Schedule creation and Management
• Book and Facilitate all key project meetings
• Work closely with  department teams to ensure on time delivery on strategy, execution, release and formal close out
• Creative Routing to Account for approvals
• Creative Routing to Client for approvals (accept  for Field executions internal facing only)*
• Conduct Project status with internal teams and  clients
• Work closely between departments to ensure seamless pass off - concept to creative to production. Ensure no silos.

Resource Management

• Work with department heads to assign resources to projects
• Assign resources to tasks
• Monitor and control Time Tracking for all projects related to business units
• Perform Resource pool leveling with PMO and fellow PMs to ensure optimal resource allocations
• Report any resource related issues – ie. schedules crashing, resource availability

Tools/Templates

• Power User of PM Tool (if applicable)
• Creation and maintain schedule templates
• Creation and Maintain project related form templates as needed
• Enhance Dashboards and reports in PM tool for business units 

Process  Governance

• Enforce the process day to day by way of the project life cycle and workflows as outlined in the Way IN and any other department process flows relevant to implementation
• Escalate Process issues to the PMO for process assessment/changes

Monitor/Control

• Ensure all projected related communications, documentation and outputs are clear and concise.
• Monitor all facets of a project

Risk Mitigation

• Keep team informed of any areas of risk identified against a program internal or client related
• Escalate Program related issues to Account for client related issues
• Escalate Program related issues to PMO for Internal Project related issue

Vendor Management*

• Vendor Management for all execution based vendors (as agreed with Bus Unit)*
• Support  Account with all key creative deliveries as it relates to vendors  secured for strategy or account purposes
• Estimate with vendors, secure contracts, process invoices, create change orders as necessary*

            *Only as agreed with PMO & Business Unit

Budgeting Entry and Reconciliation*

• Budget Support to Account*
• Manage reporting of client and project profitability against scoped agreement
• Scope creation support to Account
• Budget Reconciliation to Account*
• Support to Account - Enter Invoices into System (A/R)*

          *Only as agreed with PMO & Business Unit

Staff Management

• This role might have Junior Project Management levels as direct reports
• Manage and mentor junior staff members
• Provide performance review input
• Support PMO with training of Junior Staff members

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job 

Minimum Qualifications

Education Level: (Required): Bachelor's Degree or equivalent experience

Field of Study/Area of Experience:  Project Management Certifications preferred but not required

3-5 years of experience working in Project Management FunctionAgile or PMI certification preferred

Skills, Knowledge and Abilities

• Digital Project management Preferred
• Strong ability to deal with ambiguity in a fast paced environment
• Strong leadership capabilities
• Experience managing personnel across disciplines preferred
• Familiarity with CMS functionality and editing preferred
• Ability to determine business requirements and functional requirements from given client criteria
• Ability to manage teams of resources on projects
• Ability to mentor and train junior staff members
• Process Architecture experience preferred
• Advanced computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers
• Advanced Experience with Project Management Tools – PPM solutions or MS Project

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66% each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.