Administrative Assistant

Executive Support Opportunity in Financial Services

Administrative Assistant

Preferred Locations: Jersey City, NJ, Phoenix, AZ, Atlanta, GA or Oakdale, MN

Qualified candidates in all locations and seeking 100% work from home encouraged to apply.

Advisor Group currently has an opening for an Administrative Assistant. This position will directly report to the Executive Assistant to the CEO and assist with executive administrative tasks for the CEO and an Advisor group Executive. This individual will be responsible day-to-day comprehensive administrative support and some travel will be required for executive off site meetings.

This individual must possess excellent interpersonal, communication, and client/leader management skills while displaying the highest degree of integrity and confidentiality. The ideal candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position. The individual must thrive in dynamic and fast-paced environments, work well under pressure, and have a passion for administrative support work.

Responsibilities:

• Extensive calendar management, travel planning, call and webinar logistics
• Preparing reports and financial data
• Supporting invoicing, purchase and contract processes
• Expense reporting and management
• Event, meeting and interview planning, execution & oversight
• Project and special assignment work
• Process support within systems and tools
• Presentation and document creation, version management
• All other duties as assigned

Education Requirements:

• Bachelor’s degree preferred, high school diploma (or equivalent) in combination with significant practical experience will be considered in lieu of degree. Minimum of high school diploma or equivalent is required.

Basic Requirements:

• Minimum of 3 years’ administrative assistant experience
• Organizational awareness with the ability to understand who the key people are and needs in the organization
• Passion for support work
• Skills, knowledge and applications related to office management, scheduling, travel, presentations, team meetings, communications and calendar management
• Experience in planning large meetings and events
• Experience supporting multiple functions
• Proficiency with Microsoft Office (specifically Outlook, PowerPoint, Word & Excel); travel systems (i.e., Concur) and expense management and reimbursements
• Good judgment and initiative
• Strong agility and adaptability to meet the needs of a dynamic and changing organization

Preferred Requirements:

• Advanced proficiency in Outlook and PowerPoint
• 7-10 years of executive and / or administrative support experience
• Workday and Concur proficiency
• Financial Services industry experience

At Advisor Group, we support financial professionals across the nation, the people who help everyday Americans achieve their dreams. We’re a billion-dollar business with the mentality and drive of a startup. Join us in building something special.

Advisor Group is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Advisor Group.

Advisor Group does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Advisor Group only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.