Accounts Payable

Description

SUMMARY

The Accounts Payable associate is responsible for the coding, vouchering and payment of supplier/service invoices.

Responsibilities and Duties

• Match and code vendor invoices to receivers/purchase orders.
• Code vouchers for goods, services, and any other non-receivable items.
• Responsible for approvals and/or follow up of price and quantity discrepancies.
• Generate reports for approval prior to check run.
• Generate accounts payable checks, get appropriate signatures, attach remittance advice if applicable.
• Audit open receivers and items inspection report.
• Maintain vendor files.
• Answers incoming telephone calls, screens calls; assists directly with routine inquiries.
• Open and distribute incoming mail and faxes.
• Mail purchase orders, invoices and outgoing checks.
• Clerical duties as needed.
• Complete Month-end assignments and reporting in a timely, accurate, and effective manner
• Other duties will be assigned.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and talk or hear.  The employee is occasionally required to stand and taste or smell.  The employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is inside a central heat and air-conditioned office building.  The noise level in the work environment is moderate.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CORE COMPETENCIES

• Commitment to company values and ethics.
• Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately.
• Motivation: must maintain a positive attitude and strong work energy.
• Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities.
• Management: must possess coaching and development skills.
• Organization: very detailed oriented and always comes prepared.
• Analytical Skills: must be able to use data to determine cause and effect for complex problem solving.
• Communication: excellent interpersonal and oral and written communications skills.

EDUCATION and/or EXPERIENCE

• Five year’s experience in accounts payable.
• Five year’s experience with computer based applications, Microsoft Office, Enterprise Resource Planning (ERP) software.
• Working knowledge of unit of measure and conversions.
• One year experience with multi-line phone system.