What are the responsibilities and job description for the Payroll Specialist position at AEG Worldwide?
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
- Payroll Processing:
- Completes payroll processing including, Payroll Open, Payroll Imports, Payroll Balancing, Payroll Entries, Payroll Calculation, Payroll Close and Post Payroll Processes.
- Validates pre and post payroll processes in accordance to departmental internal controls and standards and in compliance with local, state, and federal tax laws
- Completes payroll transmissions accurately and on time. Prompt correction of errors. Weekly, bi-weekly, and Semi-monthly processing.
- Processes wages for employee terminations and new hires according to state regulation and company procedures
- Processes manual checks as necessary. Calculates and processes special payments (i.e., retro, bonuses, commissions, fringe benefits, qualified/non-qualified moving expenses and supplemental pay)
- Responsible for the manual transmission of bank files to banking institutions and validation of accurate and timely receipt
- Audits:
- Participates in internal and external payroll audits
- Prepares and reviews post payroll reports and distributes to finance divisions
- Through quality assurance, identifies and correct out of balance conditions
- Prepares periodic companywide payroll reconciliations
- Validates the accuracy of garnishment withholdings
- Customer Service:
- Responds to questions from employees, management, and government agencies. Maintains applicable compliance knowledge by reviewing and studying professional publications
- Develops and maintains close relationships and great communication with human resource representatives.
- System Support:
- Manages open tickets/cases with payroll vendor for production issues and process improvements.
- Interprets and translates Union Collective Bargaining Agreements and sets up pay requirements in applicable systems. Responsible for the exporting of hours from multiple time and labor systems.
- Other Tasks:
- Collaborates with a team environment to meet all departmental goals and deadlines
- Responsible for completing quarter end and year end payroll processes and tasks
- Responsible for creating accurate and timely funding communications sent to various finance groups.
- Other duties as assigned.
- High School Diploma or its equivalency
- 2-4 years Related payroll experience
- Payroll experience in a large and highly matrixed organization is preferred.
- Proficiency with Microsoft Office products (Outlook, Excel, Word); ability to learn new business systems; and familiarity with internet research
- Must have comprehensive knowledge of Human Resources and Payroll practices and procedures
- Ability to effectively communicate with technical and non-technical users
- Must have strong knowledge of reporting tools (ie: Business Intelligence)
- Ability to evaluate, analyze, and problem solve.
- Comprehensive knowledge and experience with Ultimate Software and ABI systems is preferred
AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.
