Administrative Assistant 3

AHCCCS The Arizona Health Care Cost Containment System (AHCCCS), Arizona's Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.

AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.

Come join our dynamic and dedicated team. Administrative Assistant 3

Job Location:
Address: 801 E. Jefferson Street, Phoenix, Arizona 85034
Posting Details:
Salary: $39,000 - $46,000
Grade: 17
Open until filled: 1st review of resumes on (06/10/22)
Job Summary:

The is Arizona Advisory Council on Indian Health Care looking for a highly motivated individual to join our team as an Administrative Assistant 3. The AA 3 position, under the direction of the Director, will be responsible for performing a full range of secretarial and administrative duties to the Arizona Advisory Council on Indian Health Care (AACIHC) by scheduling, coordination, of meeting, and documenting of tribal, state and federal agency meetings. This position will prepare, maintain, and/or organize budget reports, travel claims, and coordination of process office invoices. This position will frequently communicate with Advisory Council members, state legislative staff, federal, state and tribal leadership and stakeholders. Major duties and responsibilities include but are not limited to:

1. screen and direct incoming calls and visitors to the aacihc. research information needed in order for the director or designated staff person to respond to calls, inquiries or concerns. organize director's calendar and meeting schedule.

1. coordinate meetings for the aacihc staff. posting agendas to state meeting website, send presentations and materials for meetings via on-line platforms, etc. document and process high level and detailed meeting minutes. maintains aacihc membership status and files. updates tribal stakeholder directories.

1. coordinate travel arrangements and prepare travel claims for processing. serve as the business partner for the agency who coordinates update of position descriptions, follows up with posting of new job postings, on boarding new staff. works with procurement on necessary documents to ensure payment for consultants and other office expenses. follows-up on purchase orders.

1. organize and maintain files for quick and easy retrieval of information via in-person and virtually. facilitate and coordinate with ahcccs facility department and/or information services desk (isd) to ensure service/repair of office machines (copiers and printers) and maintain office supplies. maintains equipment inventory listing.

1. process incoming mail, voicemails, and emails (receipt, sort, copy, distribute). follow-up on pending matters.

knowledge, skills & abilities (ksas):

knowledge:

1. policies, procedures and programs of the state of arizona, indian health care delivery systems, and how this position will interact with other divisions, state agencies and external customers.
2. methods and proper preparation of reports.
3. tribal cultures and tribal government structures.

skills:

1. effective verbal, written and interpersonal communications.
2. responsive, full range secretarial support to aacihc staff for overall quality of work products and information management as assigned by the aacihc director.
3. computer skills, including experience with

abilities:

1. interact with aacihc members, tribal members, state agencies, staff members and outside health care representatives.
2. exercise high degree of discretion and independent judgment.
3. maintaining a working relationship with aacihc staff, council members, tribal, state and federal program staff for high quality and timeliness of assigned special projects.

qualifications:

knowledge, ability and skill to interact and relate to various people and situations can be demonstrated by past work experiences that have been provided positive and productive work environments.

pre-employment requirements:

1. successfully complete the electronic employment eligibility verification program (e-verify), applicable to all newly hired state employees.

1. successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.

1. travel may be required for state business. employees who drive on state business must complete any required driver training (see arizona administrative code r2-10-207.12.) and have an acceptable driving record for the last 39 months including no dui, suspension or revocations and less than 8 points on your license. if an out of state driver license was held within the last 39 months, a copy of your mvr (motor vehicle record) is required prior to driving for state business. employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current arizona vehicle registration; however, mileage will be reimbursed.

benefits:

among the many benefits of a career with the state of arizona, there are:10 paid holidays per yearpaid vacation and sick time off (12 and 13 days per year respectively) - start earning it your 1st day (prorated for part-time employees)a top-ranked retirement program with lifetime pension benefitsa robust and affordable insurance plan, including medical, dental, life, and disability insuranceparticipation eligibility in the public service loan forgiveness program (must meet qualifications)rideshare and public transit subsidya variety of learning and career development opportunitiesopportunity to work 100% virtually or remotely on an ad-hoc basis (home office)

by providing the option of a full-time or part-time virtual/remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. remote work is a management option and not an employee entitlement or right. an agency may terminate a remote work agreement at its discretion.

for a complete list of benefits provided by the state of arizona, please visit our benefits page

retirement:

lifetime pension benefit programadministered through the arizona state retirement system (asrs)defined benefit plan that provides for life-long income upon retirement.required participation for long-term disability (ltd) and asrs retirement plan.pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

deferred retirement compensation programvoluntary participation.program administered through nationwide.Tax-deferred retirement investments through payroll deductions.

Job Type: Full-time

Pay: $39,000.00 - $46,000.00 per year

Benefits:

1. Dental insurance
2. Employee assistance program
3. Employee discount
4. Health insurance
5. Health savings account
6. Life insurance
7. Paid time off
8. Retirement plan
9. Tuition reimbursement
10. Vision insurance

Schedule:

1. Monday to Friday

Ability to commute/relocate:

1. Phoenix, AZ 85034: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location