What are the responsibilities and job description for the Invoicing Administrator position at AITX?
The incumbent has the responsibility to coordinate between the Maintenance Specialists teams (tank and freight), Accounts Payable and repair shops. Monitor the incoming repair invoices, document status, track issues, and approve for AP processing.
Essential Functions/Duties/Responsibilities
- Monitor incoming repair invoices from repair shops and mobile repair units.
- File invoices and supporting documentation, using established processes and filing conventions.
- Maintain invoice tracking spreadsheets.
- Load invoice data files using an internal software system.
- Audit repair invoices against the estimates loaded and processed by the Maintenance Specialists. Any discrepancies must be resolved with the assistance of the Maintenance Specialists.
- Ensure proper coding is applied to all invoice lines, and verify that the correct customer is shown in the system and chargeback amounts match.
- Provide first level of approval, triggering Accounting review, followed by final approval for AP processing.
