Administrative Assistant

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Administrative Assistant is responsible for the smooth functioning of the Rotary Camp development department, is responsible for coding donations, writing acknowledgements, assisting with special events, and other duties that support the development department and executive director.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

The Akron Area YMCA stands with others in denouncing prejudice, racism, intolerance, and all other forms of discrimination. We are committed to our mission: To put Christian principles into practice through programs that build healthy spirit, mind and body for all. In the 150-year history of the Akron Area YMCA we have always and will continue to be dedicated to doing more, doing better, and thus becoming a champion of change in our community.

ESSENTIAL FUNCTIONS:

• Assists the Development department with initiatives including:
  • Processing donations accurately and writing gift acknowledgement letters
  • Preparing thank you letters and mailing in a timely manner
  • Database and records management – managing, updating databases and files as needed
  • Growing and maintaining comprehensive mailing lists of donors, prospects and volunteers for various communications
  • Working with staff to organize and coordinate event details and logistics
  • Preparing materials for various campaigns
  • Attend planning meetings as necessary
• Ensure the electronic deposits are balanced monthly and forwarded to accounting
• Assist with supporting Rotary Club of Akron through various administrative duties, including check-in at weekly Rotary Lunch meetings and reconciling cash/credit cards, as necessary
• Take minutes at bi-monthly board meetings
• Complete document filing as necessary for the office
• Answer telephones and direct to appropriate individuals
• Support professional staff as best able with various projects
• Participate in staff meetings, trainings and association events
• Provide excellent service to members, guests, and program participants in the Y and on the phone, contributing to member retention.
• Other duties as assigned.

LEADERSHIP COMPETENCIES:

• Fiscal Management – Acts responsibly with the Y’s resources, following all budgeting policies and procedures and reporting irregularities immediately.
• Emotional Maturity – Remains calm and objective. Accepts responsibility for behavior. Operates with openness and a willingness to receive ongoing feedback from all levels of the organization.
• Communication & Influence – Interprets messages and body language effectively. Responds to the individual needs of the other person.
• Inclusion – Embraces all dimensions of diversity. Creates a safe environment in which others feel welcome and respected.

QUALIFICATIONS:

• Must be able to communicate verbally to groups and individuals.
• Must be able to accurately count cash and make deposits to the bank.
• Must have strong organizational, administrative, communication, and leadership skills.
• Experience in accounting and office procedures as well as calculator and computer skills in Microsoft Office (word, excel, etc.) and possess a willingness to learn software applications including DAXKO Operating system and Blackbaud’s eTapestry.
• Meet all deadlines.
• Must report to work as scheduled.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Communicate verbally and in writing
• Regularly required to talk and hear using a phone
• Must be able to communicate verbally, and in writing, to groups and individuals
• Frequently required to sit, stand, and walk; reach with hands and arms; stoop, kneel or bend
• Regularly required to use a computer for extended periods of time and must be able to frequently communicate using a computer and phone/smart device.
• Occasionally lift and/or move up to 20 pounds
• The noise level in the work environment is usually moderate.