Institutional Effectiveness Secretary

Salary Schedule E4; $28,766-43,478.00 

In addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, the President, the Executive Assistant to the President, and the Associate Dean of Institutional Effectiveness and Faculty Development, responsibilities will include the following: 

· Maintain the IE department’s and SACSCOC budget. 

· Provide secretarial assistance for office of Institutional Effectiveness, community Development/Grant Writing and SACSCOC Liaison. 

· Complete all purchase orders and requisitions related to both budgets 

· Annually renew all departmental contracts such as Smart eval, SPOL, Constant Contact etc. 

· Monitor and order office supplies. 

· Complete travel request for IE staff and travel PO for SACS travel. 

· Assist with inserting IEP data into SPOL and manage the data input from other secretaries/faculty as warranted. 

· Assist in scheduling and preparing for onsite visits for annual program reviews, etc. 

· Monitor the submission of college documents listed on the IE calendar and upload into document suppository in SPOL. 

· Track faculty and staff internal professional development to aid in the College evaluation process. 

· Track faculty and staff participation on college committees to aid in the College evaluations.

· Minimum of Associate Degree from a regionally accredited institution. (Office Administration or CIS (Removed preferred) 

· Good organizational and interpersonal skills. 

· Manages time effectively. 

· Excellent office management skills. 

· Computer literacy with the ability to work in a Window-based environment using various software packages (Word, Excel, PowerPoint, Banner)

· An understanding of and a commitment to the philosophy of the Alabama Community College System.

· Assist with monitoring the submission of unit plans and SLOs by the deadline date and provide updates to the Associate Dean of Institutional Effectiveness. 

· Record and provide meeting minutes for IE Department, Strategic Planning Council, College SACSCOC leadership team meeting. 

· Provide typing and formatting of documents as needed by members of the IE Department. 

· Annually update the College’s Organizational Charts. 

· Schedule and attend departmental meetings as requested by the Associate Dean of Institutional Effectiveness. 

· Annually solicit faculty and staff committee assignment request for college standing committees. 

· Works well with others and shows respect to all college constituents. 

· Performs other duties as may be assigned by the Associate Dean of Institutional Effectiveness, the Executive Assistant to the President, or the President.

Required Qualifications

• Minimum of Associate Degree  in Office Administration or Computer Information Systems from a regionally accredited institution. 
• Good organizational and interpersonal skills. 
• Manages time effectively. 
• Excellent office management skills. 
• Computer literacy with the ability to work in a Window-based environment using various software packages (Word, Excel, PowerPoint, Banner) 

Preferred Qualifications

• An understanding of and a commitment to the philosophy of the Alabama Community College System.

APPLICATION PROCEDURE

WCCS is an equal opportunity employer and enrolled in E-Verify. It is the official policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. WCCS will make reasonable accommodations for qualified disabled applicants or employees. WCCS reserves the right to withdraw this job announcement at any time prior to the awarding. Applications are available online at www.wccs.edu

Wallace Community College Selma

3000 Earl Goodwin Parkway

P.O. Box 2530

Selma, AL 36702-2530

Phone: 334-876-9319, 876-9373

Fax: 334-876-9334 Website: www.wccs.edu

A complete application package consists of:

1. WCCS Application

2. A resume

3. A copy of transcript(s) verifying required degree. Please print name as listed on transcript, if different from last name listed on application.

4. Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Required Qualifications” section. Verification should include dates of employment and position title(s) and duties performed. If work verification from current employer does not cover the required level of experience as stated in the “Required Qualification” section, verification from previous employer(s) will be required. Remember that the work experience verification completion is your responsibility.

5. In order to be considered for the position applicants must submit documentation verifying their experience in the field. Verification should be printed on company letterhead, include dates of employment, position title(s), and duties performed.

APPLICATION DEADLINE

All application information must be received by posted deadline date. Final applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Incomplete applications will not be considered. A complete application package is the responsibility of the applicant.

Note: In accordance with Alabama Community College System policies and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check and to submit a minimum nonrefundable $17.40 payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

WCCS is an E.O.E. and is enrolled in E-Verify.