Assistant Project Manager - Real Estate Development and Construction

Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500® company, is an urban office REIT uniquely focused on world-class collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please visit  www.are.com.

We are seeking an Assistant Project Manager in our San Diego office. The incumbent will be a highly skilled individual who will provide administrative support in the area of construction and development services. We are seeking a detailed individual who is highly organized to join our growing team.

The Company is an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital or registered domestic partner status, family-care status, veteran or military status, age, national origin or ancestry, disability, medical condition, genetic information, sexual orientation, or any category protected by applicable federal, state or local law.

Essential Duties and Responsibilities:

• Responsible for handling the accounting and finance functions for all projects including but not limited to: accounts payable, budget revisions, contract requests, purchase orders, top sheets, monthly reconciliations, forecasting, cash usage reports, invoice processing, managing payment applications, etc..
• Provide general project support including but not limited to: preparing drafts from templates, collating request for proposals (RFPs), bid packages and proposals, handling various permit matters, developing construction schedules on Microsoft Project, compiling cost spreadsheets on Excel, and reviewing project drawings for consistency with company standards and leasing commitments.
• Provide support for field-related management including verifying existing conditions, performing quality control walks with project teams, vetting logistics plans and interacting with contractors to ensure all projects are managed to company standards.
• Assist in job-specific phases of due-diligence activities, including, but not limited to, coordinating the efforts of third-party consultants with respect to schedule of completing their tasks and arranging their contracts.
• Communicate, interact and further develop beneficial relationships with tenants, contractors, architects, consultants and other project team members.
• Deal tactfully and respectfully with internal and external customers, tenants, visitors, government agencies, vendors, etc..
• Coordinate meetings in Microsoft Outlook and meet and greet high-level clients, tenants and other visitors. 
• Attend construction meetings and manage meeting notes and action items.
• Monitors various account balances and activity and prepares reconciliation.
• Represent the company in a positive and professional manner in support of building the Alexandria brand in San Diego.
• Contribute to the successful planning, implementation and documentation of key technical meetings and initiatives.
• Support, train, interface and participate with peers, users and vendors as needed.
• Coordinate with team members to track specific items, meetings or duties they are to be performing.
• Coordinate with other Alexandria offices to ensure compliance with standard procedures (e.g. document management).
• Follow up on issuance and execution of contracts, change orders and CDA’s
• Process all incoming hard copy materials into the proper project filing or action items, including contracts, change orders DDAs and construction invoices.
• Manage consultant and contractor payment applications, including review of invoices for conformance with contract documents/