Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include printing and assembling books, data entry, & maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and/or Apple Numbers and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Print and assemble training books
• Order office supplies and research new deals and suppliers
• Book travel arrangements (rarely)
• Review and Enter contractor invoice and expense reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency with Apple computers and Microsoft programs
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: From $16.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Riverside, CA 92501: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 2 years (Required)
• Customer support: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person