Accounts Receivable

Description

Job Title: Accounts Receivable

Company Name: Alpha

Location: Eden Prairie, MN

Do you have a knack for numbers and a passion for making finances fabulous? Are you ready to take your accounting skills to the next level? Look no further, because Alpha, the nation's leading provider of cutting-edge technology solutions, is on the hunt for a dynamic Accounts Receivable wizard to join our team!

Who IS Alpha? Alpha is a nationally recognized provider of technology solutions that makes exceptional and captivating experiences possible. We enable our clients to achieve their technology vision and deliver powerful experiences for their audiences. With over 50 years of industry experience, Alpha is the premier provider of audio visual, IPTV, and broadcast technology solutions for collegiate and professional sports organizations, television stations, corporations, governments, academic institutions, and much more! 

As our Accounts Receivable maestro, you'll be an integral part of our financial symphony, helping to keep our cash flow humming along. This is your chance to bring a touch of charisma to the world of debits and credits. Your responsibilities will include:

• Managing all aspects of accounts receivable,
• Creating and sending invoices that make our clients smile,
• Dancing with collections to keep our financial groove on point,
• Reconciling accounts to maintain harmony in our books.

We're not just looking for any run-of-the-mill numbers guru; we want someone who brings their own style and flair to the table. To join our A-team, you should have:

• A passion for numbers that's out of this world,
• Experience in accounts receivable or a related field,
• Exceptional attention to detail and a love for organization,
• A positive attitude that can light up a room!

Ready to make numbers and technology dance together in perfect harmony? If you're ready to bring your passion for accounting to the Alpha team, we'd love to hear from you! Apply now, and let's make accounting fun again!

Qualifications

Summary: 

The Accounts Receivable is primarily responsible for two key functions. First, they oversee the efficient processing of sales orders to ensure that payments from clients are collected in a timely manner. Second, they actively engage in collection activities, maintaining communication with clients regarding outstanding payments, addressing inquiries, and working to resolve any payment issues or discrepancies. Additionally, this role provides valuable support to the EVP of Finance and the Accounting Manager by assisting with various financial tasks and responsibilities, contributing to informed decision-making and overall financial stability.

Responsibilities:

• Daily responsibilities encompass processing sales orders and addressing invoicing inquiries.
• Efficiently manage Accounts Receivable (A/R) and collection activities.
• Rectify any issues with sales orders as they arise.
• Conduct collection calls for overdue accounts and transfer complex cases to the Accounting Manager.
• Prepare and submit monthly sales tax reports.
• Handle bank deposits as necessary.
• Manage the collection of morning mail when required.
• Perform monthly closure of accounts receivable, ensuring alignment with the general ledger.
• Provide support for other general ledger reconciliations on a monthly basis.
• Assist in preparing audit work papers.
• Handle rebate-related tasks.
• Administer month-end project billing.
• Manage AIA (American Institute of Architects) billing processes.
• Review incoming orders and contracts.
• Set up service contracts and handle billing.
• Enter fixed assets into the system.

Traits for Success

• Exceptional communication skills, encompassing professional customer service communication (both spoken and written) with clients and vendors.
• Proficiency in responding to and adapting swiftly to urgent situations.
• Strong organizational prowess, marked by meticulous data and file management.
• The capacity to handle multiple projects concurrently and work effectively amidst interruptions.
• A collaborative team player and a proactive self-starter, capable of working independently when necessary.
• Innovative thinking and a drive to streamline processes for greater efficiency.
• Willingness to seek and follow guidance when required.

Qualifications:

• A minimum of 2 years of accounting or relevant experience.
• High proficiency in Excel and computer skills.
• Preferred: Background in AIA (American Institute of Architects) billing.
• Preferred: Demonstrated capability to reconcile the general ledger for both monthly and year-end closures.
• Preferred: Familiarity with project billing procedures.

Education/Experience:

• High school diploma or equivalent
• A minimum of two (2) years relevant experience

Certificates and Licenses:

• Ability to become a notary.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Remaining in a stationary position, often sitting for prolonged periods.

• Ability to enter text or data into a computer or other machine by means of a traditional keyboard or 10-Key.
• Clarity of vision at approximately 20 inches or less (that is, working with small objects or reading small print), including use of computers and clarity of vision at 20 feet or more.
• Ability to express or exchange ideas by means of the spoken word to impart oral information to clients or the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.
• The ability to hear, understand, and distinguish speech both in person, by telephone or other technology.

Sponsorship:

This position is not eligible for sponsorship.

Benefits We Offer:

As Alpha strives to be a premiere provider of audio and video solutions for our clients, we also strive to be a premiere employer for our employees. We provide a full array of benefits including Medical, Dental, and Vision. We offer employer-paid Life, AD&D, Short- & Long-Term Disability. We also offer a variety of financial products to our employees including Flexible Spending Accounts (FSAs) for medical and dependent child/elder care,  Health Savings Accounts (HSA) as well as 401k and 401k Roth’s.  All our new full-time employees are eligible the first day of employment.

In addition, we offer a competitive annual time off package including holidays, vacation days, personal/sick leave days, birthday holiday, volunteer time off, and paid bereavement leave.

Equal Opportunity:

At Alpha, we are committed to being an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.