Bookkeeper/Administrative Assistant

ALT Technical is seeking an Administrative Assistant for our Syracuse location. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Your Responsibilities

• Answer phones and takes and deliver messages;
• Perform filing, copying, mailing, general office duties including operation of typical office machines, such as printers and copy machines;
• Compose/type basic correspondence and reports
• Order and maintain office supplies
• Prepare internal team communications, meeting agenda, schedules meetings via Microsoft Outlook, and documents meetings through preparation of meeting minutes;
• Develop and maintains information in spreadsheets using Microsoft Excel;
• Accounts Receivable - follow up with clients on payments issues, field calls from consultants regarding invoicing issues;
• Accounts Payable - receive and review all vendor invoices for payment;
• Act as liaison between our staff and client’s staff including arranging meetings, clarifying and resolving minor problems, coordinating work, etc.;
• Oversee and/or process day-to-day administrative items;
• Provide direct project support to assigned project managers, including but not limited to reports, studies, spreadsheets, schedule preparation, meeting organization and note taking, etc. per project manager's requests;

Minimum Qualifications:

• 1-2 years of related work experience
• Self-motivated, proactive, able to work under stressful conditions
• Knowledge of Quickbooks, Sage or similar accounting software

• Ability to multitask and prioritize
• Excellent communication skills (English) and capacity/willingness to work in a team environment

Considered an Asset:

• College diploma in related field
• Customer service experience and/or understanding of what it takes to have a strong customer focus
• Own transportation

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Syracuse, NY 13211: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location