Accounts Payable Associate

Alterman is one of the premiere electrical contractors in Central and South Texas providing electrical construction on many of the region’s most impressive landmarks and contemporary structures. By integrating cutting-edge technologies with core values and disciplines, Alterman has successfully met the expanding needs of commercial and industrial clients and has earned the confidence of Owners, Construction Managers, General Contractors, Architects, and Engineers. We are an EC&M Top 50 market leading electrical contractor focused on safety, quality, and customer satisfaction with a strong commitment from our employee owners to excellence throughout the organization. 

Alterman has an opening for an Accounts Payable Associate. The position works primarily, though not exclusively, with the Alterman AP function and supports our Shared Services. 

Job Duties and Responsibilities:

• Processes vendor invoices:
  1. Matches invoices to purchase orders to ensure pricing and quantity daily.
  2. Enters vendor invoices into Spectrum through Materials Management or manually.
  3. Obtains approval for payment from Project Managers for all major purchase/subcontract/rental invoices.
• Responds to vendor inquiries in a courteous and professional manner as required. Solicits customer feedback to improve service.
• Assists in the reconciliation of monthly vendor statements, research, and resolution of any discrepancies.
• Maintains invoice corrections as needed, including follow-up on obtaining missing purchase order numbers.
• Enters invoices (that are not able to be processed) into the Smart Sheet ticketing system for Purchasing to review.
• Reviews, obtains approval for, and processes summary billings on weekly or monthly basis as dictated by vendor.
• Reviews, codes, and enters credit card statements for division corporate card holders.
• Processes overhead invoices:
  1. Processes payment for overhead invoices including utilities, expense reports, and union dues daily.
  2. Enters overhead invoices into Spectrum.
  3. Obtains approval for payment from appropriate person if not already approved when received.
  4. Confirms scan of all paid vendor and overhead invoices by Friday of each week.
• Produces monthly spreadsheet of invoices not keyed/problem invoices and submits to supervisor by the last day of the month.
• Performs other duties as assigned.

Qualifications:

• High school diploma or general education degree (GED) required.
• One to three months related experience and/or training or equivalent combination of education and experience required.
• Excellent verbal and written communication skills.
• Able to participate in meetings.
• Excellent interpersonal and customer service skills.
• Proficient with Microsoft Office Suite, or other related software.
• Able to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
• Able to define problems, collect data, establish facts, and draw valid conclusions.
• Able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Able to balance team and individual responsibilities.
• Able to complete administrative tasks correctly and timely.
• Able to adapt changes in the work environment.

Work Environment:

• Office environment with moderate noise level.

 Physical Demands:

• Must be able to frequently sit.
• Must be able to use hands to finger, handle, or feel objects; must be able to reach with hands and arms. Manual dexterity associated with computer data entry required.
• Must be able to talk and hear.
• Close vision required.