Jr. Meeting Planner
A non-profit professional association based in Alexandria, VA is seeking a Jr. Meeting Planner to join our professional events team to plan and execute successful meetings and events. This association is committed to providing excellent customer service and creating quality experiences for its members. If you are creative, energetic and passionate about event planning, this may be the role for you!
The Jr. Meeting Planner is a highly visible role, which demands extensive customer service skills, a high level of professionalism and a willingness to handle all planning and administrative details of meetings and events. The ideal candidate must thrive in a fast-paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are mandatory. Our planners "own" their events from beginning to end. This dynamic position will work in a team environment to produce events, meetings, and additional projects as required. Estimated travel – 30%; 3 days in the office required (Alexandria, VA)
ROLES AND RESPONSIBILITIES:
- Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, a/v coordination, onsite staffing, and post-event reporting
- Produce budgets and financial reports
- Responsible for site selection, BEO’s, optional events
- Work on multiple national meetings, large-scale conferences and events simultaneously
- Work with association volunteer leaders on developing sessions, inviting speakers, managing educational materials development and production, etc.
- Create and send event marketing communications via email, web, print
- Send and track correspondence with speakers and sponsors/exhibitors
- Work directly with registrants on problems and inquiries
- Develop and maintain solid relationships with exhibitors/sponsors
- Work with the communications team to create/design event materials and signage
- Oversee meeting preparation, supplies ordering and packing/shipping of event materials
- Data entry and daily administrative functions
- Create and analyze online evaluations and prepare post-event reports
- Coordinate and conduct online webinars when needed
QUALIFICATIONS:
- Certified Meeting Planner (CMP) preferred, but not required
- 1-3 years professional meeting planning experience (non-profit or association experience preferred)
- Innovative, resourceful and up to date on current trends in the meetings industry; actively seeks opportunities to improve meetings and events
- Experienced at negotiating and building partnerships with vendors
- Exceptional client service skills and enjoys working with the public
- Strong time management skills and ability to manage concurrent tasks efficiently
- Experience in promoting and marketing conferences preferred.
- Superior attention to detail; first-class organizational skills, high energy, positive, professional attitude, pride in work product
- Strong computer skills to include: Microsoft Office, webinar software, CRM systems, as well as digital marketing software
- Bachelor's degree required
- Excellent written and verbal communication skills
- Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed
- Willing and able to travel
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Weekend availability
Experience:
- Events management: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: On the road