Executive Assistant

Who we are: With a focus on deeply rooted values, we have an unwavering desire to add value to the community and make dreams come true for our clients and staff! American Rooter & Drain is a veteran owned and operated company whose mission is to provide permanent solutions with reliable and efficient plumbing, drain cleaning & HVAC services to our customers.

Job Overview: We're on the lookout for an exceptional Executive Assistant who knows their way around managing the needs of multiple executives. This role requires someone with a solid background, a knack for handling complexity, top-notch communication skills, and above all, unwavering trustworthiness. As an Executive Assistant for these executives, you'll play a vital role in ensuring smooth coordination, maximizing productivity, and keeping those communication channels open and flowing. Get ready to work closely with visionary leaders, making a significant impact on their endeavors and shaping the future of their organizations.

Responsibilities: So, what will you be doing? Let's break it down:

Efficient Coordination: You'll be the maestro of schedules, appointments, and travel arrangements for our esteemed executives. Your organizational prowess will ensure that their commitments are flawlessly managed, leaving no room for missed opportunities. Adaptability is key as you handle shifting priorities, keeping everything on track while allowing the executives to focus on their strategic objectives.

Project Management: We need someone with a high capacity for juggling various responsibilities. From administrative tasks to strategic projects, you'll show off your time management skills and ensure that everything gets done efficiently. Deadlines and resources won't scare you, and you'll know just how to optimize productivity across multiple executive portfolios.

Communication: As the voice of our executives, your communication skills will shine. Whether it's crafting well-written messages or delivering compelling presentations, you'll convey the executives' intent and vision with clarity, professionalism, and a touch of finesse. Expect to be the go-to person for all things communication-related.

Relationship Building: Building strong relationships is key to success in this role. You'll connect with a variety of stakeholders, including partners, clients, and staff. With your outstanding interpersonal skills, you'll foster rapport, trust, and collaboration. Acting as a trusted liaison, you'll represent the executives' interests, always mindful of maintaining tact, diplomacy, and integrity while being an ambassador of the company’s constitution and values.

Information Management: Organizing a large volume of data will be your superpower. You'll expertly handle information, ensuring its accuracy, confidentiality, and easy accessibility. By utilizing technology and organizational tools, you'll streamline processes, archive documents, and maintain a comprehensive knowledge base for quick reference.

Requirements: Now, let's talk about what you need to bring to the table:

Experience: We're looking for someone with a minimum of 3 years of experience as an Executive Assistant. It would be ideal if you've supported multiple executives in a fast-paced environment. Your track record of success in managing complex responsibilities and demonstrating adaptability will be highly valued.

High Capacity: You thrive in managing multiple projects, priorities, and deadlines without breaking a sweat. Your attention to detail and ability to stay composed in high-pressure situations make you a true professional.

Excellent Communication: Your communication skills are top-notch. You have a way with words, both written and spoken, and can convey complex ideas with ease. Adapting your communication style to different stakeholders comes naturally to you, and you excel in fostering transparent, open lines of communication.

Trustworthiness: Above all, trust is a non-negotiable quality we're seeking. We need someone who maintains confidentiality, exercises discretion, and operates with integrity. Being a trusted confidant to the executives is of utmost importance.

Technological Proficiency: You're no stranger to productivity tools, software, and platforms that make life easier. You'll be handling administrative tasks, managing calendars, and enhancing communication efficiency. Staying up to date with emerging technologies and digital solutions shows your proactive approach to optimizing processes and staying ahead of the curve.

If you're ready to take on this challenging yet rewarding opportunity, we invite you to submit your resume. We can't wait to hear from you and discuss how your expertise can make a remarkable impact as an Executive Assistant for our exceptional group of executives.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Caldwell, ID: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: In person

Salary : $50,000 - $65,000