Associate, Public Policy & Education

Job Overview

The Associate, Public Policy & Academy provides support to both the Public Policy and Advocacy and Academy departments, including maintaining and perfecting existing processes and creating new processes for various operations among both departments, including: Public Policy and Advocacy's webinar series, Academy programmatic activities, and various other operations.

Accountabilities (are the critical activities and results the position is held accountable to produce)

• Project Management
• Communication
• Member Engagement

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

• Provide logistical support for the multiple series of webinars hosted by the PPA & Academy departments to ensure valuable and informational webinars are produced and distributed in a professional manner.
• Schedule and plan agendas for staff and stakeholder meetings to ensure good communication among the staff and with stakeholders.
• Record minutes of Academy and committee meetings and produce meeting memos for staff to record staff meetings and keep track of action items and deliverables.
• Keep track of key metrics for departmental activities.
• Provide programmatic and logistical support to the Academy and PPA teams on major projects and deliverables.
• Provide support for administrative and budget functions of Academy and PPA teams.
• Support content updates of departmental website n coordination with other internal stakeholders
• This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

• Knowledge of the workings and politics of Capitol Hill
• The ability to balance tasks and responsibilities for two independent departments
• Knowledge of the federal government and congressional and administrative politics
• Strong analytical skills
• Ability to learn new software and communicate its use to others
• Ability to write clear and engaging language
• Ability to work with required technology, software, or web-based platforms
• Proficient in Microsoft Office Suite

Behavioral Competencies (are observable behaviors and skills that matter most for success)

• Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Drives Results – Consistently achieving results, even under tough circumstances
• Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization
• Decision Quality - Making good and timely decisions that keep the organization moving forward

Physical Demands
This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines.

Experience

• Experience in web and desktop applications
• 3 year(s): Experience Federal politics

Education

• Bachelors or better in Business Administration or related field

Behaviors

• Team Player: Works well as a member of a group
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization