What are the responsibilities and job description for the Payroll and Benefits Specialist position at AmFirst?
Role: The Payroll & Benefits Specialist is responsible for coordinating all HR functions related to payroll, benefits administration, policy implementation, and reporting of employee data. This position includes frequent interaction with employees, management, and accounting regarding benefit and payroll issues.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
- Processes biweekly, monthly and any necessary supplemental payrolls for 420 employees. This includes managing timecards, accruals, and tax withholdings verifying accuracy and compliance with CU policies and state and federal regulations.
- Responsible for the day-to-day administration of benefit programs such as health and dental insurance, life insurance, disability benefits, telemedicine, 401K, and other voluntary deductions. Administration includes enrolling, terminating and modifying employee benefit coverage as necessary. Serves as first line of contact for employees regarding benefit questions. Serves as back up for FMLA administrator.
- Maintains files, forms and database information associated with personnel changes, salaries, benefits and general information.
- Responsible for monthly benefit invoices and reconciliation.
- Coordinates annual benefit fair and open enrollment.
- Handles requests for verification of mortgage, employment, benefits, and other employment information.
- Coordinates annual United Way campaign.
- Presents employee benefit topics at new hire orientation, job fairs, employee meetings, etc.
- Performs other job-related duties as assigned.
PERFORMANCE MEASUREMENTS
- Process payroll in a timely manner with no errors.
- Ensures that employees are paid correctly, according to local, state, and federal guidelines.
- Accurately process new employee paperwork and follow through to ensure all benefits are being reflected properly.
- Maintain accurate files, forms and database information associated with personnel, benefits, salaries and general information.
- Stay up-to-date on all payroll laws and regulations.
- Provide friendly, professional, personal service to all employees and associates.
KNOWLEDGE & SKILLS
Experience: One year to three years of similar or related experience.
Education: (1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program.
Interpersonal Skills: Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.
Other Skills:
- Strong knowledge and understanding of state and federal payroll regulations and employment law.
- Excellent interpersonal skills.
- Ability to effectively communicate with employees at all levels of the organization.
- Exceptional multitasking and organizational skills with great attention to detail.
- Proficient with MS Office.
- Experience using payroll software or an HRIS. (UKG preferred).
- Ability to maintain professionalism and confidentiality.
Physical Requirements: Light lifting required.