What are the responsibilities and job description for the Administrative Assistant - Association position at AMS?
Job Title: Association Administrator
Job Type: Full-time
Pay: Starting at $20 per hour
Schedule: M-F, 8:30 am - 5:30 pm. Flexible Schedule available after 90 days
Why Join AMS?
Personal and Professional Growth As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. Youll grow as we grow. The Administrator is a natural advancement to the Association Business Manager role.
A Fresh Start If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.
Office Culture We strive to maintain a fantastic, supportive work environment.
Paid Volunteer Time After your first year of employment you will receive paid volunteer hours each year to participate in TMG Cares Events that give back to the community.
As an Association Administrator Your Average Day will Include:
- High volume of phone and email communication with vendors, Owners, and Boards daily.
- Proof, edit and process several types of correspondence and mailings for multiple Associations as needed.
- Obtains bids, create, and sends work orders and assist managers in overseeing projects and activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
- Submit reservation requests for Board and Owner meetings and arrange for a location as needed.
- Attend Board meetings at least once per quarter, and as requested by Board and/or Manager (most meetings are remote via Zoom or Go to Meeting).
- Create and maintain various detailed reports, take inventories, and update specific reference spreadsheets and lists.
- Document all correspondence in the Owner database and track time daily.
We Offer:
- Competitive pay rate starting at $20/hr
- A generous benefits package with three different options, including medical, vision, and dental group plans.
- $25,000 company-paid term life insurance policy.
- Voluntary additional benefits, including insurance through Colonial, flexible spending, short-term disability, term life, and AD&D insurance.
- Paid vacation, sick leave, and holidays.
- 401(k) with company match.
- Educational reimbursement of $500 a year to go towards certifications and accreditations.
